HUMAN RESOURCES & ADMINISTRATION OFFICER

• Manage human resource activities in accordance with the organization's HR Manual, policies, and procedures.
• Maintain accurate and up-to-date staff files, personnel records, and other HR documentation, ensuring their security, confidentiality, and proper accessibility.
• Ensure compliance with applicable employment laws, labour regulations, HR policies, and statutory requirements.
• Provide input into the organization's annual staffing and human resource budget, including recruitment, training, and other employee-related costs.
• Coordinate staff training, capacity building, professional development, and employee development initiatives.
• Participate in relevant professional development programmes, HR networking events, conferences, and industry forums to enhance knowledge and organizational practices.
• Conduct employee exit interviews and analyze feedback to identify trends and possible areas for improving employee retention and engagement.
• Coordinate and attend to procurement-related matters, ensuring compliance with established procurement policies and procedures.
• Periodically review procurement and disposal processes and procedures and recommend improvements where necessary.
• Monitor office requirements and ensure adequate availability of office supplies, stationery, and administrative resources to support effective operations.
• Support management in resolving employee relations, disciplinary, performance, and workplace-related matters in accordance with established policies.
• Maintain confidentiality when handling sensitive employee, organizational, financial, and administrative information.
• Prepare HR and administrative reports and provide relevant information to management when required.
• Perform any other duties and responsibilities assigned by the General Manager or Management.

• A Bachelor's degree in Human Resources Management, Business Administration, or a related field.
• A Master's degree in Human Resources, Business Administration, Management, or a related discipline will be an added advantage.
• At least five (5) years of verifiable experience in Human Resource Management or a related HR and administration role.
• Strong knowledge of employment laws, labour regulations, HR policies, and related legal frameworks.
• Working knowledge of procurement processes and procedures.
• Experience in employee records management, staff development, employee relations, and HR administration is highly desirable.

• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-management skills.
• Excellent conflict-resolution and employee relations skills.
• Strong organizational and administrative skills with excellent attention to detail.
• Ability to make sound decisions and effectively prioritize competing responsibilities.
• Strong supervisory, leadership, and people-management skills.
• High level of integrity, confidentiality, professionalism, and discretion.
• Ability to work independently while collaborating effectively with management and employees.
• Good understanding of HR policies, procedures, employment legislation, procurement, and office administration.
• Strong problem-solving and analytical abilities.
• Good computer literacy and ability to use common HR and office productivity systems.