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Medical Teams Uganda

Human Resource Graduate Intern

Medical Teams Uganda

Uganda Full time Administration
Posted: Jun 19, 2026 2 hours ago 2 views

Job Description

 
Job Title: HR Assistant (Front Desk & Records Management)
Location: Uganda
Position Type: Full-Time
Travel Percentage: None
Category: Human Resources
Job Summary
To provide support in the digitalization and systematic organization of HR documents, ensuring accuracy, confidentiality, and efficiency in records management. Additionally, serve as a front desk assistant by offering courteous customer service, managing inquiries, directing visitors, and supporting daily administrative operations. Further, support leave management processes by tracking staff leave.
Job Responsibilities
Reception & Visitor Management
• Serve as the primary point of contact at the front desk, providing excellent customer service to all visitors and guests in a professional and welcoming manner.
• Notify relevant staff of visitor arrivals promptly and coordinate meeting scheduling, venue, and access upon request.
• Maintain a tidy, organized, and professional reception area at all times.
• Support implementation of daily office opening and closing procedures, including securing the reception area at end of day.
• Report maintenance needs, safety hazards, or facility concerns at the front entrance or reception area to the Operations & Security Coordinator.
HR Support
• Maintain and update employee records, ensuring accuracy and completeness.
• Organize and scan all hard copy HR documents in chronological order and ensure proper filing.
• Perform general front office administrative duties including photocopying, filing, and document organization.
• Prepare and submit purchase requisitions for front office supplies and maintain adequate stock levels.
• Support recruitment processes including scheduling interviews and managing applicant documentation.
• Support review of timesheets, attendance, leave applications, and leave tracking.
• Maintain up-to-date personnel files for new and existing staff.
• Verify staff handover documents (timesheets, leave forms, exit forms) and submit to HR Officer for processing terminal benefits.
• Verify monthly staff attendance sheets for payroll processing.
Additional Duties
• Any other duties as assigned.
Qualifications
Education, Licenses & Certifications
• Bachelor’s degree in Human Resource Management or Industrial & Organizational Psychology.
• Must have graduated within the past 2 years.
Experience
• Experience working with data, information, and administration is an added advantage.
Knowledge, Skills & Abilities
Knowledge
• Basic knowledge of HR functions including recruitment, onboarding, offboarding, and performance management.
Skills
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Skills in communication tools (Outlook, internet, CRM or database systems).
• Strong interpersonal and relational skills.
Abilities
• Ability to organize work priorities and manage competing tasks.
• Ability to maintain confidentiality.
• Strong attention to detail.
• Ability to communicate effectively with all staff levels (oral and written).
• Ability to work collaboratively in teams.
• Ability to manage stress and remain flexible in sensitive situations.
• Ability to demonstrate integrity and build trust.
• Commitment to Medical Teams International calling and code of conduct.
• Ability to uphold organizational values and professionalism.
How to Apply
CLICK HERE TO APPLY

About Company

Medical Teams Uganda

Medical Teams Uganda

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Job Overview

  • Job Type: Full time
  • Experience Level: Entry
  • Education Level: Bachelors
  • Vacancies: 1
  • Category: Administration
  • Location: Uganda
  • Application: External Website

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