Finance Assistant Job – Uganda Railway Museum (Cross-Cultural Foundation of Uganda), Jinja

• Maintain accurate accounting records and books of accounts
• Process and record financial transactions in accordance with accounting standards and organizational policies
• Prepare monthly, quarterly, and annual financial reports and statements
• Monitor cash flow and ensure adequate liquidity for museum operations
• Conduct regular bank reconciliations and financial record reviews

• Prepare annual budgets and financial forecasts
• Monitor budget performance and provide variance analysis reports
• Advise management on financial implications of operational decisions

• Manage revenue from museum entrance fees, exhibitions, events, donations, grants, and merchandise sales
• Share daily sales records with the Senior Finance and Administration Officer
• Ensure timely collection and proper recording of revenues
• Maintain receivables records and follow up on outstanding balances

• Verify and process supplier invoices and staff reimbursements
• Ensure expenditures are properly authorized and supported by documentation
• Maintain effective internal controls to safeguard museum assets

• Ensure compliance with tax laws, financial regulations, and organizational policies
• Prepare statutory returns and support timely tax payments
• Coordinate internal and external audits with the Senior Finance and Administration Officer
• Implement audit recommendations and corrective actions

• Maintain an updated fixed asset register
• Monitor acquisition, depreciation, and disposal of museum assets
• Support inventory management and asset verification exercises

• Prepare management reports and financial performance analyses
• Maintain organized and secure financial records
• Provide financial information required by management, donors, and stakeholders

• Participate in procurement and contract management processes
• Attend Museum Advisory meetings
• Participate in weekly internal office meetings
• Support fundraising, grant management, and special projects
• Perform any other duties assigned by management

• Bachelor’s Degree in:
  • Accounting
  • Finance
  • Commerce
  • Business Administration (Accounting Option)
  • Or a related field
• Professional qualification such as CPA (U), ACCA, or equivalent is an added advantage

• Minimum of 3 years' experience in accounting or financial management
• Experience in an NGO, museum, cultural institution, government agency, or heritage organization is an added advantage

• Strong knowledge of accounting principles and financial reporting standards
• Proficiency in accounting software and Microsoft Office, especially Excel
• Knowledge of Ugandan tax regulations and statutory compliance requirements
• Strong analytical and problem-solving skills
• Excellent organizational and record-keeping abilities
• High integrity, accountability, and attention to detail
• Effective communication and interpersonal skills
• Ability to work independently and meet deadlines

• Timely preparation of financial reports
• Accuracy of financial records and reconciliations
• Compliance with statutory and regulatory requirements
• Effective budget monitoring and cost control
• Successful completion of audits with minimal audit findings
• Efficient revenue collection and expenditure management

• Application/Motivation Letter
• Updated CV
• Academic Qualifications