Finance Associate – Baylor Foundation Uganda

• Verify accuracy of payment requests, accountabilities, supporting documents, and approvals for mobile money payments.
• Review and process financial documentation in line with organizational policies.
• Support posting of payment vouchers (PVs), journals (JVs), and related financial entries.
• Review Local Purchase Orders (LPOs) and payment vouchers for compliance and accuracy.

• Carry out monthly closing processes for project accounts.
• Reconcile mobile money wallets/accounts, bank accounts, receivables, and payables.
• Ensure timely replenishment and accurate reconciliation of financial accounts.
• Maintain accurate and up-to-date financial records.

• Monitor and update the budget tracking system with budget holders.
• Identify and proactively prevent budget variances through timely advice.
• Conduct bi-monthly reviews of project expenditure against budgets.
• Ensure correct cost allocation across donor-funded projects.

• Prepare accurate donor financial reports in line with funding requirements.
• Compile consolidated forex fluctuation analysis for management decision-making.
• Support financial analysis and provide insights to project leadership.
• Ensure timely invoicing for cost-reimbursable income.

• Review project requisitions and supporting documentation for donor compliance.
• Ensure adherence to approved budgets and financial guidelines.
• Maintain strong internal controls and financial accountability standards.

• Support other finance-related duties as assigned.
• Assist in maintaining smooth financial operations within the project.
• Contribute to continuous improvement of financial processes and systems.

• Bachelor’s degree (Honours) in Commerce, Finance, Accounting, or a related field.
• Professional qualification (ACCA or CPA Level 2 and above) is an added advantage.
• Minimum of 3 years’ experience in the finance department of a reputable NGO.

• Strong knowledge of budgeting, accounting, and financial reporting.
• Experience with donor-funded project financial management.
• High attention to detail and strong analytical skills.
• Ability to work with financial systems and spreadsheets.
• Strong organizational and problem-solving abilities.
• Ability to work under pressure and meet strict deadlines.
• High level of integrity and professionalism.

• NGO project-based financial operations
• Donor compliance-driven reporting environment

Surveillance & Epidemiology Officer – Regional Emergency Operations Centre (REOC)

• Collect, validate, and clean surveillance data from community and health facility sources.
• Submit timely reports, dashboards, and surveillance outputs to REOC and national task forces.
• Participate in REOC coordination meetings and contribute to response planning and strategy.
• Ensure integration of mortality data into national systems such as DHIS2 and EWARN.
• Support data triangulation using case surveillance, burial reports, and community data.
• Participate in data reviews to identify priority disease threats and trigger response actions.
• Support development and dissemination of surveillance information products within REOC.

• Support REOC in strengthening regional coordination mechanisms.
• Conduct bi-weekly epidemic intelligence and surveillance review meetings.
• Liaise with district surveillance officers, laboratory teams, IPC focal persons, and burial teams.
• Contribute to documentation of lessons learned and outbreak response best practices.
• Participate in capacity building and surveillance strengthening activities.
• Coordinate deployment of rapid response teams during public health emergencies.
• Support signal verification processes and outbreak investigations.
• Ensure completion of early action reviews and updating of the 7-1-7 outbreak tracker.
• Support implementation of the Epidemic Ready Primary Health Care model.

• Train and supervise Community Health Workers (CHWs) on death notification and verbal autopsy processes.
• Coordinate community-based reporting of deaths and suspected outbreak-related fatalities.
• Work with VHTs and local leaders to verify and trace reported deaths.
• Facilitate community engagement to improve mortality reporting systems.
• Ensure timely investigation and documentation of all reported community deaths.

• Provide technical support on accurate medical certification of cause of death (MCCoD).
• Support Continuous Quality Improvement (CQI) initiatives to improve surveillance data quality.
• Facilitate regular death review meetings at health facilities.
• Mentor health workers on ICD-10 coding for mortality reporting.
• Monitor gaps in facility mortality surveillance and recommend improvements.

• Monitor AFI surveillance performance across health facilities in the region.
• Conduct supportive supervision and mentorship for underperforming sites.
• Support AFI data analysis and dissemination of findings.
• Collaborate with REOC on interpretation and use of AFI data for decision-making.

• Support detection, verification, and triaging of public health signals.
• Apply epidemiological thresholds to differentiate true events from background noise.
• Conduct rapid risk assessments for verified alerts.
• Escalate validated public health threats within required timelines.
• Maintain comprehensive alert logs documenting investigations, actions, and outcomes.

• Support screening and monitoring of travellers at points of entry.
• Strengthen infection prevention and control (IPC) measures at borders.
• Coordinate POPCAB and ZooCAB activities and related risk assessments.

• Bachelor’s degree in Medicine, Public Health, or a related field.
• Master’s degree in Epidemiology, Public Health, or related discipline.
• Field Epidemiology training is an added advantage.
• 3–5 years’ experience in public health programming, surveillance, outbreak response, or epidemiology.
• Experience in mortality surveillance, verbal autopsy, or death certification systems.
• Experience in setting up or managing surveillance systems.
• Experience in project cycle management.

• Strong epidemiological and analytical skills.
• Experience working in outbreak or emergency response environments.
• Ability to work with multi-stakeholder health systems.
• Strong reporting, documentation, and data interpretation skills.
• Excellent coordination and communication skills.
• Ability to work under pressure in public health emergencies.
• High level of integrity and attention to detail.

Administration & Logistics Officer (Cluster Office)

• Prepare weekly vehicle allocation schedules and submit for consolidation in line with fleet policy.
• Review fleet mileage logs and prepare monthly fuel consumption reports.
• Maintain updated fleet maintenance cost records for vehicles and motorcycles.
• Ensure compliance with Baylor Foundation Uganda Fleet Management & Transport policies.

• Supervise general office administration and ensure a conducive working environment.
• Manage office supplies and forecast quarterly procurement needs to avoid stockouts.
• Oversee implementation of occupational health and safety standards in the cluster office.
• Coordinate administrative support services across the regional office.

• Manage security systems and procedures at the cluster office.
• Supervise security personnel and ensure adherence to protocols.
• Prepare weekly security reports and updates for the Administration Officer.

• Prepare procurement requests and Terms of Reference (ToRs) for goods, works, and services.
• Obtain service confirmation forms, goods received notes, and delivery notes.
• Verify vendor invoices and ensure proper documentation before submission for payment.
• Ensure timely processing of logistics-related requests.

• Verify utilities, cleaning services, security, and other operational expenses with supporting documents.
• Capture cluster operational invoices and assist in processing mobile money transactions.
• Review sub-grant accountabilities at cluster level before submission to finance.
• Support basic financial documentation and compliance processes.

• Maintain accurate fleet cost tracking schedules.
• Monitor asset usage, inventory records, and ensure proper accountability.
• Ensure compliance with organizational asset management policies.

• Manage hotel bookings for staff and stakeholders.
• Verify hotel invoices and ensure timely submission for payment processing.

• Bachelor’s degree (Honours) in Business Administration or any related business/administration field.
• Minimum of 3 years’ experience in general office administration and fleet management in a reputable organization.
• Good knowledge of administrative and logistics operations.
• Proficiency in computer systems and accounting software is required.

• Strong organizational and coordination skills.
• Experience in fleet and logistics management.
• Ability to manage multiple administrative functions simultaneously.
• High attention to detail and accuracy in documentation.
• Strong integrity and accountability.
• Ability to work under minimal supervision.
• Good communication and reporting skills.

Monitoring & Evaluation (M&E) Officer – Global Health Security (GHS) & Ebola Response

• Design and implement M&E frameworks, logic models, and key performance indicators (KPIs) for outbreak response activities.
• Develop data collection tools such as digital systems, checklists, and reporting templates.
• Ensure alignment of M&E tools with national and international public health emergency standards.

• Conduct field visits to assess implementation progress in priority districts.
• Monitor performance of surveillance, case management, contact tracing, and community engagement activities.
• Track progress against project objectives and provide real-time feedback for decision-making.
• Develop dashboards and performance scorecards for regular reporting.

• Coordinate data collection with project teams, district health offices, Incident Management Teams (IMTs), District Task Forces (DTFs), and Community Health Workers (CHWs).
• Ensure proper maintenance of training and surveillance databases.
• Conduct data validation, quality assurance, and verification checks.
• Support use of national systems such as eIDSR and Go.Data.
• Analyse quantitative and qualitative data to assess project performance and identify gaps.

• Prepare timely M&E reports, donor reports, and project performance updates.
• Document success stories, case studies, and lessons learned from outbreak response activities.
• Contribute to M&E sections of proposals, concept notes, and technical reports.

• Train project staff, district biostatisticians, and stakeholders on M&E systems and tools.
• Strengthen data management and analysis capacity at district and national levels.
• Support improved use of data for outbreak response and decision-making.

• Support baseline assessments, mid-term reviews, and endline evaluations.
• Collaborate with external evaluators and partners to assess program impact.
• Ensure evaluation findings are shared and used for future program improvement.

• Work closely with the Ministry of Health, Emergency Operations Centres (EOCs), districts, and partners.
• Participate in coordination meetings and technical working groups.
• Present M&E findings and recommendations to stakeholders.

• Bachelor’s degree in Public Health, Epidemiology, Statistics, or a related field.
• Master’s degree in M&E, Public Health, Statistics, or related field is highly desirable.
• Postgraduate training in M&E or Field Epidemiology Training Program (FETP) is an added advantage.

• Minimum of 3 years’ experience in M&E for health programs.
• Experience in outbreak response, infectious disease surveillance, or global health security programs.
• Experience working with government health systems, donors, or development partners.
• Proven experience in designing and implementing M&E frameworks and tools.
• Strong skills in quantitative and qualitative data analysis.

• Strong analytical and reporting skills.
• Experience with health information systems and surveillance platforms.
• Ability to work in emergency or outbreak response environments.
• Strong communication and stakeholder engagement skills.
• High attention to detail and data quality assurance.
• Ability to work under pressure and meet tight deadlines.
• Strong teamwork and coordination skills.