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SeaOwl Group

Shared Services Coordinator

SeaOwl Group

Uganda Full time Administration
Posted: Jul 30, 2026 4 days ago 20 views

Job Description

 

Shared Services Coordinator Job Vacancy | Seaowl Group Uganda

Vacancy Title: Shared Services Coordinator
Job Type: Full-Time
Industry: Oil & Gas / Energy / Logistics / Engineering
Category: Operations Management | Logistics | Project Management | Engineering | Health, Safety & Environment (HSE)
Organisation: Seaowl Group
Duty Station: Site (Rotational)
Nationality Requirement: Open to Ugandan Nationals Only
Position Available: One (1) Vacancy
Education Level: Bachelor’s Degree
Experience Required: Minimum 5 Years
Salary: Not Disclosed

About Seaowl Group

Seaowl Group is an international company providing specialised services and operational support solutions within the oil and gas, marine, energy, and industrial sectors. The company supports complex projects through expertise in logistics management, operational coordination, engineering support, and safety-driven service delivery.
Seaowl Group is committed to maintaining high standards of operational excellence, health and safety, environmental responsibility, and compliance across all its activities.
The organisation is seeking a qualified and experienced Shared Services Coordinator to oversee support service operations, coordinate logistics activities, improve operational efficiency, and ensure compliance with company procedures and industry standards.

Job Summary

The Shared Services Coordinator will be responsible for coordinating and managing shared support services operations, ensuring efficient delivery of logistics, infrastructure, environmental, and operational support activities.
The successful candidate will monitor service performance, manage contractors, support cost optimisation initiatives, ensure compliance with Health, Safety and Environment (HSE) requirements, maintain operational records, and support continuous improvement across site operations.
This role requires a highly organised professional with strong leadership skills, experience in oil and gas operations, logistics coordination, civil engineering activities, and the ability to work effectively in a rotational site environment.

Key Responsibilities

1. Compliance and Governance Management
The Shared Services Coordinator will:
  • Ensure compliance with company policies, procedures, and Code of Conduct.
  • Maintain awareness of Uganda legislation and applicable operational requirements.
  • Ensure compliance with SOX standards relating to system security and reporting.
  • Support implementation of internal controls across shared support services.
  • Maintain accurate operational documentation and compliance records.
  • Ensure activities align with company governance standards.

2. Health, Safety and Environmental (HSE) Management

Responsibilities include:
  • Demonstrate commitment to company HSE policies and procedures.
  • Promote a strong safety culture across operational teams.
  • Ensure effective safety controls are implemented within shared services operations.
  • Promote compliance with the company’s 12 Golden Rules.
  • Participate in safety awareness campaigns and initiatives.
  • Monitor reported HSE incidents and ensure corrective actions are implemented.
  • Support environmental protection initiatives.
  • Promote safe working practices across contractors and operational teams.

3. Operations Planning and KPI Management

The successful candidate will:
  • Monitor and optimise operational costs.
  • Review and improve operational procedures.
  • Support maintenance activities related to roads, pads, and site infrastructure.
  • Track Key Performance Indicators (KPIs) and Continuous Performance Indicators (CPIs).
  • Support development and implementation of improvement action plans.
  • Monitor service quality and operational performance.
  • Provide recommendations to improve efficiency and reduce costs.

4. Continuous Improvement and Operational Excellence

The role will involve:
  • Identifying opportunities for improving operational processes.
  • Challenging existing practices to achieve better quality and cost efficiency.
  • Applying Lean methodology principles.
  • Promoting resource optimisation.
  • Supporting waste reduction initiatives.
  • Implementing the 5R waste management principles:
    • Reduce
    • Recover
    • Reuse
    • Recycle
    • Residual disposal
  • Supporting operational audits and improvement initiatives.

5. Shared Support Services Management

The Shared Services Coordinator will oversee activities including:
  • Borehole and water supply operations.
  • Waste management activities.
  • Fuel management operations.
  • Logistics support services.
  • Contractor coordination and performance monitoring.
  • Service contract implementation.
  • Verification of contractor responsibilities and deliverables.
  • Coordination with internal departments to ensure operational requirements are met.
  • Participation in Service Quality Meetings (SQMs).

6. Logistics and Contractor Coordination

Key duties include:
  • Coordinate logistics activities to support project operations.
  • Liaise with contractors and service providers.
  • Monitor contractor performance and compliance.
  • Ensure timely delivery of required operational services.
  • Support efficient utilisation of logistics resources.
  • Maintain effective communication between departments and stakeholders.

7. Reporting, Documentation and Investigation

Responsibilities include:
  • Prepare weekly and monthly operational reports.
  • Maintain accurate operational records and statistics.
  • Monitor KPIs related to site operations.
  • Support invoice verification and cost allocation processes.
  • Report operational, safety, and commercial risks to management.
  • Support investigations into operational issues.
  • Maintain documentation required for audits and compliance reviews.

Required Qualifications

Applicants should possess:
  • Bachelor’s Degree in Management Sciences.
  • Bachelor’s Degree in Engineering.
  • Bachelor’s Degree in a related technical or operational discipline.

Required Experience

The ideal candidate should have:
  • Minimum 5 years’ experience in:
    • Project operations.
    • Logistics management.
    • Civil engineering activities.
    • Oil and gas support operations.
    • Site operations coordination.
Additional experience required:
  • Knowledge of onshore oil and gas operational requirements.
  • Experience managing logistics resources.
  • Understanding of base operations, lifting equipment, and drilling support activities.
  • Experience in water supply management.
  • Experience in waste management and environmental operations.
  • Experience coordinating contractors and service providers.

Technical Skills and Competencies

Operations and Logistics Skills
Candidates should have knowledge of:
  • Oil and gas operations support.
  • Logistics coordination.
  • Project management.
  • Contractor management.
  • Site operations management.
  • Resource planning.
  • Operational reporting.
  • Cost optimisation.
Health, Safety and Environment Skills
Ability to demonstrate knowledge of:
  • HSE management systems.
  • Environmental protection requirements.
  • Waste management regulations.
  • Occupational health and safety practices.
  • Dangerous goods handling requirements.
  • Safety audits and compliance monitoring.
Engineering and Technical Skills
Experience with:
  • Civil engineering activities.
  • Infrastructure maintenance.
  • Water supply systems.
  • Waste management systems.
  • Site facilities management.
  • AutoCAD.
  • Microsoft Office applications.
  • Windows operating systems.

Personal Attributes

The ideal candidate should demonstrate:
  • Strong leadership skills.
  • Excellent organisational ability.
  • Analytical thinking.
  • Problem-solving skills.
  • Ability to work under pressure.
  • Strong communication skills.
  • High level of integrity.
  • Attention to detail.
  • Ability to work independently.
  • Adaptability in challenging operational environments.
  • Ability to manage multiple stakeholders.

Why Join Seaowl Group?

This opportunity provides professionals with the chance to:
  • Work within the oil and gas industry.
  • Gain exposure to large-scale operational projects.
  • Develop expertise in logistics and shared services management.
  • Work with international operational standards.
  • Contribute to safety, efficiency, and sustainability initiatives.
  • Build a rewarding career in energy and project operations.

Career Growth Opportunities

Professionals in this role can progress into positions such as:
  • Shared Services Manager
  • Operations Coordinator
  • Logistics Manager
  • Project Operations Manager
  • HSE Manager
  • Site Operations Manager
  • Project Manager
  • Supply Chain Manager
  • Energy Operations Manager

How to Apply

Interested Ugandan candidates who meet the requirements should submit their applications through the official recruitment process.
Applicants should prepare:
  • Updated CV.
  • Cover letter.
  • Copies of academic qualifications.
  • Relevant professional certifications.
Females and persons with disabilities are strongly encouraged to apply.
Only shortlisted candidates will be contacted.

Shared Services Coordinator CV Tips

A strong CV for this role should highlight experience in oil and gas operations, logistics management, project coordination, and HSE compliance.
1. Professional Summary
Example:
"Experienced Operations and Logistics professional with 5+ years of experience supporting oil and gas projects, shared services operations, contractor management, logistics coordination, and HSE compliance. Skilled in operational planning, KPI monitoring, environmental management, continuous improvement, and delivering efficient site support services."
2. Highlight Relevant Experience
Include experience in:
  • Oil and gas operations.
  • Logistics management.
  • Project coordination.
  • Contractor supervision.
  • Site operations.
  • HSE compliance.
  • Waste management.
  • Environmental protection.
  • Water supply management.
  • Infrastructure maintenance.
  • KPI reporting.
  • Cost optimisation.
3. Include Technical Skills
Mention skills such as:
  • AutoCAD.
  • Microsoft Office Suite.
  • ERP systems.
  • Project management tools.
  • HSE management systems.
  • Logistics planning.
  • Reporting systems.
  • Lean methodology.
  • Risk assessment.
4. Showcase Achievements
Include measurable achievements such as:
  • Reduced operational costs.
  • Improved service delivery efficiency.
  • Strengthened HSE compliance.
  • Improved contractor performance.
  • Reduced operational risks.
  • Successfully managed site support activities.
  • Improved reporting accuracy.

Cover Letter Tips for Shared Services Coordinator Applications

Your cover letter should:
  • Introduce your operations, engineering, or logistics background.
  • Highlight experience supporting oil and gas projects.
  • Demonstrate knowledge of HSE requirements.
  • Explain your experience managing contractors and shared services.
  • Highlight your ability to improve operational efficiency.
  • Show your leadership and problem-solving abilities.
  • Demonstrate commitment to safety and compliance.

Shared Services Coordinator Interview Tips

Prepare for questions such as:
1. Tell us about your experience in shared services or operations coordination.
Explain your background in logistics, project support, contractor management, and site operations.
2. How do you ensure compliance with HSE requirements?
Discuss safety procedures, risk assessments, audits, corrective actions, and promoting safety culture.
3. Describe your experience working in oil and gas operations.
Highlight exposure to logistics, infrastructure support, environmental management, and operational challenges.
4. How do you manage contractors and service providers?
Explain contractor selection, monitoring performance, reviewing deliverables, and ensuring compliance.
5. How do you improve operational efficiency?
Discuss KPI monitoring, cost optimisation, Lean methods, process improvement, and resource management.
6. How do you handle operational challenges at a remote site?
Explain planning, communication, prioritisation, teamwork, and problem-solving approaches.
7. Why should we hire you as Shared Services Coordinator?
Highlight your operational experience, leadership skills, HSE knowledge, technical ability, and commitment to delivering safe and efficient operations.



About Company

SeaOwl Group

SeaOwl Group

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Job Overview

  • Job Type: Full time
  • Experience Level: Intermediate
  • Education Level: Bachelors
  • Vacancies: 1
  • Category: Administration
  • Location: Uganda
  • Application: External Website

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