Senior Procurement Officer Job Opportunity at Hariss International – Uganda

Job Summary

Key Responsibilities

• Manage the complete procurement cycle from requisition to delivery.
• Develop procurement strategies aligned with organizational goals.
• Coordinate procurement activities with internal departments.
• Prepare and manage procurement plans and schedules.
• Ensure timely sourcing and delivery of required goods and services.

• Identify, evaluate, and select suitable suppliers based on:
  • Quality
  • Cost
  • Reliability
  • Delivery performance
• Build and maintain strong relationships with suppliers.
• Conduct supplier visits and performance assessments.
• Maintain updated supplier databases and records.
• Act as the main contact between suppliers and internal stakeholders.

• Prepare procurement documents including:
  • Requests for Quotations (RFQs)
  • Requests for Proposals (RFPs)
  • Tender documents
• Review supplier quotations and proposals.
• Analyze supplier bids and provide recommendations for contract awards.
• Ensure procurement documentation is accurate and complete.

• Review supplier terms and conditions.
• Negotiate purchase orders, contracts, and commercial agreements.
• Generate purchase orders and maintain accurate procurement records.
• Monitor supplier compliance with contractual obligations.
• Resolve supplier disputes and procurement-related issues.

• Track supplier delivery performance.
• Follow up on purchase orders and pending deliveries.
• Monitor supplier adherence to:
  • Quality standards
  • Delivery timelines
  • Contract requirements
• Implement corrective actions where supplier performance does not meet expectations.

• Support preparation and management of procurement budgets.
• Monitor procurement spending and report budget variances.
• Identify cost-saving opportunities through effective sourcing.
• Ensure procurement activities provide value for money.

• Maintain accurate purchasing and inventory records.
• Ensure procurement systems are updated regularly.
• Support vendor reconciliation processes.
• Maintain proper documentation for audit purposes.

• Ensure compliance with procurement policies and procedures.
• Maintain transparency and accountability throughout procurement processes.
• Prepare procurement reports for management review.
• Perform any other duties assigned by management.

Qualifications and Requirements

• A Bachelor’s Degree in Procurement, Business Administration, Logistics, Supply Chain Management, or a related discipline.
• Professional certification such as CIPS (Chartered Institute of Procurement & Supply) is an added advantage.

• Minimum 6+ years of experience in procurement or supply chain management.
• Experience working in a busy procurement environment.
• Experience in strategic sourcing, supplier management, and contract negotiation.

Required Skills and Competencies

• Strong knowledge of procurement processes and best practices.
• Ability to conduct supplier evaluations and negotiations.
• Understanding of contract management procedures.
• Knowledge of procurement compliance requirements.

• Strong vendor negotiation abilities.
• Ability to achieve cost-effective procurement outcomes.
• Ability to manage supplier relationships professionally.

• Ability to analyze quotations, bids, and supplier proposals.
• Strong numerical and reasoning abilities.
• Ability to identify procurement risks and provide solutions.

• Excellent oral and written communication skills.
• Ability to work effectively with suppliers and internal departments.
• Strong reporting and documentation skills.

• Strong organizational and time management skills.
• Ability to manage multiple procurement activities simultaneously.
• Ability to work independently and as part of a team.
• Willingness to adapt to changing business requirements.
• Commitment to continuous learning and improvement.

Salary Expectations

Career Growth Opportunities

• Procurement Manager
• Supply Chain Manager
• Head of Procurement
• Strategic Sourcing Manager
• Logistics Manager
• Supply Chain Director

How to Apply

Interview Preparation Tips for Senior Procurement Officer Jobs

• Managing the procurement cycle.
• Supplier sourcing and evaluation methods.
• Contract negotiation experience.
• Handling supplier disputes.
• Procurement cost-saving strategies.
• Managing procurement budgets.
• Procurement compliance and documentation.
• Experience using procurement systems.

CV Tips for Senior Procurement Officer Applicants

• Procurement and supply chain qualifications.
• Strategic sourcing experience.
• Supplier relationship management.
• Contract negotiation skills.
• Tender and RFQ/RFP management.
• Procurement budget management.
• Vendor reconciliation experience.
• Procurement reporting skills.
• CIPS certification (if available).
• Manufacturing or FMCG procurement experience.