Receptionist / Personal Assistant to the General Manager Jobs in Uganda 2026 – HR Beyond Limits

• Welcome and direct visitors, clients, suppliers, and staff in a professional and courteous manner.
• Answer, screen, and route incoming telephone calls while taking accurate messages.
• Maintain a clean, organized, and professional reception area.
• Manage visitor logbooks, issue visitor badges, and enforce security procedures.
• Receive, sort, and distribute mail, courier packages, and deliveries.
• Coordinate meeting room bookings and prepare boardrooms for scheduled meetings.

• Manage the General Manager's calendar, appointments, and meeting schedules.
• Coordinate local and international travel arrangements, accommodation, and travel itineraries.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Handle confidential documents and sensitive information with discretion.
• Screen, prioritize, and manage emails, telephone calls, and other communications on behalf of the General Manager.
• Follow up on assigned tasks and monitor action points across departments.
• Conduct research and prepare briefing notes, reports, and executive summaries.
• Coordinate internal and external meetings, prepare agendas, record minutes, and distribute action points.

• Maintain organized physical and electronic filing systems.
• Manage office supplies, stationery, and front office consumables.
• Liaise with departments, clients, suppliers, and external stakeholders on behalf of the General Manager.
• Support the Human Resources and Operations departments with administrative duties.
• Assist in organizing company meetings, events, workshops, and client engagement activities.
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• Bachelor's Degree or Diploma in Business Administration, Secretarial Studies, Office Management, or a related field.
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• Minimum of two (2) to three (3) years of proven experience as a Receptionist, Personal Assistant, or Executive Assistant.
• Previous experience in a manufacturing, industrial, or fast-paced commercial environment is an added advantage.
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• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• High level of professionalism, integrity, and confidentiality.
• Excellent organizational, planning, and multitasking abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Fast and accurate typing skills.
• Experience using virtual meeting platforms such as Zoom and Microsoft Teams.
• Familiarity with multi-line telephone systems and standard office equipment.
• Ability to work independently and prioritize multiple assignments effectively.
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• Application Letter.
• Updated Curriculum Vitae (CV).
• Copies of Academic and Professional Certificates.
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