Personal Assistant Jobs in Uganda 2026 – Career Opportunity at Tembo Steels Uganda Limited

About Tembo Steels Uganda Limited

Job Purpose

Key Responsibilities

• Manage the Plant Manager’s calendar, appointments, and schedules.
• Coordinate meetings and follow up on assigned actions.
• Handle correspondence and communication professionally.
• Prepare documents, reports, and presentations.
• Maintain organized filing systems.
• Manage confidential company information.
• Support daily administrative activities.

Project Tracking and Reporting

• Maintain project tracking sheets using Microsoft Excel.
• Update progress reports and operational records.
• Support monitoring of deadlines and project milestones.
• Prepare summaries and reports for management review.
• Track action items and follow up with responsible departments.
• Assist in organizing project-related documentation.

Excel Data Management

• Perform accurate data entry.
• Create and maintain tracking spreadsheets.
• Use basic Excel formulas for reporting.
• Prepare data summaries.
• Monitor operational information and records.
• Support reporting requirements for the Plant Manager.

AutoCAD and Technical Documentation Support

• Read and interpret basic technical drawings and layouts.
• Assist in preparing simple drawings where required.
• Support documentation related to construction and industrial projects.
• Coordinate technical information between departments.
• Maintain organized drawing and project files.

Meeting Coordination and Follow-Up

• Schedule internal and external meetings.
• Prepare meeting agendas and supporting documents.
• Record meeting minutes where required.
• Follow up on pending actions.
• Ensure timely communication of important updates.

General Plant Management Support

• Provide administrative assistance to the Plant Manager.
• Coordinate communication between departments.
• Support operational planning activities.
• Assist with special projects and assignments.
• Maintain professionalism when handling internal and external communication.

Required Qualifications

• Diploma or Bachelor's Degree in Business Administration, Secretarial Studies, Office Administration, Project Management, Engineering-related fields, or a related discipline.
• Strong Microsoft Excel skills.
• Working knowledge of AutoCAD.
• Previous experience in construction, manufacturing, engineering, or industrial project environments is an added advantage.
• Experience supporting senior managers is desirable.

Required Skills and Competencies

• Excellent organization skills.
• Strong documentation abilities.
• Calendar and schedule management.
• Report preparation skills.
• Ability to manage multiple priorities.

• Advanced Microsoft Excel knowledge.
• Basic AutoCAD knowledge.
• Data tracking and reporting.
• Document management.
• Computer literacy.

• Reliable and dependable.
• Discreet when handling confidential information.
• Self-driven.
• Detail-oriented.
• Professional.
• Able to work independently.
• Strong problem solvers.
• Good communicators.
• Able to work under pressure.

Why Join Tembo Steels Uganda Limited?

• Opportunity to work in a leading manufacturing environment.
• Exposure to industrial and construction projects.
• Career growth opportunities.
• Development of administrative and project coordination skills.
• Experience supporting senior management.
• Competitive salary based on qualifications and experience.

What Your CV Should Include

• Administrative experience.
• Executive support experience.
• Project coordination skills.
• Excel and reporting abilities.
• Manufacturing or industrial exposure.

• Previous Personal Assistant roles.
• Administrative support responsibilities.
• Experience supporting managers or executives.
• Meeting coordination.
• Report preparation.
• Documentation management.
• Project tracking experience.

• Microsoft Excel.
• Microsoft Word and PowerPoint.
• AutoCAD.
• Data management.
• Reporting tools.
• Document control systems.

• Improved filing systems.
• Supported successful projects.
• Improved reporting processes.
• Managed executive schedules efficiently.
• Reduced administrative delays.

How to Write a Strong Cover Letter

• Administrative support.
• Executive assistance.
• Project coordination.
• Excel reporting.
• Documentation management.

• Microsoft Excel proficiency.
• AutoCAD knowledge.
• Experience in industrial or construction environments.

• Efficient scheduling.
• Accurate reporting.
• Better documentation.
• Effective communication.
• Improved coordination.

Interview Tips

• Describe your experience supporting a senior manager.
• How do you manage multiple priorities?
• How do you maintain confidentiality?
• How do you organize meetings and follow-ups?
• How do you handle urgent requests?

• What Excel functions have you used?
• How do you create tracking reports?
• How do you manage large amounts of data?

• What experience do you have reading drawings?
• How have you used AutoCAD in previous work?

• How do you track project progress?
• How do you ensure deadlines are met?

Interview Preparation Tips

• Research Tembo Steels Uganda Limited.
• Understand basic steel manufacturing processes.
• Review your Excel skills before the interview.
• Prepare examples of administrative achievements.
• Carry copies of your CV and certificates.
• Dress professionally.
• Demonstrate reliability and attention to detail.

How to Apply

Career Growth Opportunities

• Senior Personal Assistant
• Executive Assistant
• Office Manager
• Administration Manager
• Project Coordinator
• Operations Coordinator
• Project Administrator
• Plant Administration Officer