ZOA Uganda Logistics & Admin Officer Jobs 2026

About ZOA Uganda

ZOA Uganda Programmes

• Kampala
• West Nile (Arua)
• Acholi (Gulu)
• Karamoja (Amudat)

• Food security and livelihoods.
• Primary, accelerated and vocational education.
• Conflict management.
• Land security.

Job Summary

• Procurement processes.
• Logistics operations.
• Fleet and transport coordination.
• Stores and assets.
• Office administration.
• Basic IT support.
• Health, safety and security standards.

Key Responsibilities

1. Procurement Management

• Support procurement of goods and services according to ZOA procurement guidelines.
• Receive and store purchased goods for programme activities.
• Maintain accurate procurement records.
• Update procurement trackers.
• Maintain supplier databases.
• Ensure procurement documents are complete and properly approved.
• Support contract management and tender procedures.
• Ensure transparency and accountability in procurement processes.

2. Asset Management

• Maintain and update ZOA asset registers.
• Safeguard organizational assets.
• Ensure all assets are properly tagged.
• Prepare quarterly asset reports.
• Track:
  • Asset ownership.
  • Asset condition.
  • Maintenance requirements.
  • Project allocation.
• Follow up on repairs and maintenance needs.

3. Fleet and Vehicle Management

• Coordinate transportation of staff and materials.
• Monitor vehicle and motorcycle operations.
• Ensure vehicles are safe and roadworthy.
• Track:
  • Mileage.
  • Fuel consumption.
  • Repair costs.
  • Maintenance schedules.
• Maintain vehicle documentation.
• Review and update vehicle logbooks.
• Submit monthly fleet reports.
• Coordinate servicing and repairs.
• Ensure timely renewal of motorcycle insurance.
• Support field transport planning.

4. Stores and Inventory Management

• Manage office supplies and consumables.
• Maintain stock cards.
• Monitor availability of supplies.
• Organize storage facilities.
• Ensure proper handling of programme materials.
• Maintain accurate inventory records.

5. IT Support

• Monitoring internet subscriptions and service providers.
• Tracking internet usage.
• Supporting staff with IT-related issues.
• Maintaining IT equipment.
• Ensuring computers and communication equipment remain functional.
• Supporting staff training on:
  • Microsoft Office 365.
  • ZOA Manager system.
  • ZOA Quality Library.
• Liaising with external IT consultants when required.

6. Office Health, Safety and Security

• Support maintenance of ZOA offices.
• Ensure availability of safety equipment.
• Monitor office health and safety standards.
• Support compliance with security procedures.
• Coordinate with management on safety improvements.

7. Accountability and Safeguarding

• Promote awareness of ZOA feedback and complaint mechanisms.
• Ensure complaints are properly documented.
• Follow ZOA Code of Conduct.
• Maintain safeguarding standards.
• Ensure activities follow a “Do No Harm” approach.

Required Qualifications

• Bachelor’s Degree in:
  • Procurement and Logistics.
  • Business Administration.
  • Administration.
  • Supply Chain Management.
  • Related fields.

Required Experience

• Minimum 3 years of experience in logistics and administration.
• Experience working with an NGO or international organization is preferred.
• Experience in:
  • Procurement.
  • Store management.
  • Asset management.
  • Fleet coordination.
• Understanding of fraud prevention and conflict of interest issues.
• Familiarity with IT and communication equipment.

Required Skills and Competencies

• Procurement management skills.
• Inventory control.
• Fleet management knowledge.
• Asset tracking experience.

• Microsoft Word.
• Microsoft Excel.
• Office 365.

• Strong report writing skills.
• Good English communication.
• Ability to work with different stakeholders.

• High integrity.
• Reliability.
• Good organizational skills.
• Ability to work independently.
• Proactive approach.
• Ability to work under pressure.
• Flexibility and adaptability.
• Strong teamwork skills.

Special Requirements

• Be willing to work in Moroto and conduct field visits.
• Be able to support field operations.
• Be willing to drive ZOA vehicles when required.
• Adapt to challenging field environments.

Why Join ZOA Uganda?

• Opportunity to work with an international humanitarian organization.
• Experience supporting large development programmes.
• Professional growth and learning opportunities.
• Exposure to NGO logistics systems.
• Competitive NGO-sector salary and benefits.
• Opportunity to support vulnerable communities.

Career Growth Opportunities

• Senior Logistics Officer
• Procurement Officer
• Supply Chain Coordinator
• Administration Manager
• Operations Manager
• Logistics Coordinator

How to Apply

• Updated CV (maximum 5 pages).
• At least three professional references.
• References should relate to previous employment within the last five years.

Interview Preparation Tips

• Understanding NGO procurement procedures.
• Reviewing logistics and supply chain management principles.
• Preparing examples of managing assets and stores.
• Explaining experience with fleet coordination.
• Demonstrating knowledge of accountability and safeguarding.
• Highlighting experience supporting field programmes.

CV Writing Tips

• Procurement experience.
• NGO logistics experience.
• Inventory and asset management.
• Fleet management.
• Supplier management.
• Administrative support skills.
• IT support knowledge.
• Microsoft Office skills.
• Reporting experience.
• Experience working in field locations.