Human Resource Manager – International University of East Africa (IUEA)

About IUEA

Job Purpose

Key Responsibilities

• Lead recruitment, selection, and onboarding processes for academic and non-academic staff.
• Ensure recruitment processes are fair, transparent, merit-based, and compliant with university policies and NCHE requirements.
• Coordinate workforce planning with faculties and departments to identify staffing needs.
• Fill vacant positions in a timely manner.
• Develop and implement staff engagement and retention strategies.
• Monitor employee turnover and recommend retention initiatives.
• Promote career development and employee recognition programs.

• Prepare, verify, and authorize monthly payroll for all university staff.
• Ensure accurate processing of salaries, allowances, deductions, and payments for part-time and adjunct staff.
• Reconcile payroll with employment contracts, appointment letters, and teaching loads.
• Resolve payroll-related queries promptly.
• Ensure timely remittance of statutory deductions, including:
  • PAYE
  • NSSF
  • Local Service Tax (LST)
• Maintain accurate payroll records for audit and compliance purposes.

• Conduct training needs assessments across departments.
• Coordinate professional development and capacity-building programs.
• Monitor implementation of staff training initiatives.
• Evaluate the effectiveness and impact of training programs.
• Support career growth and succession planning.

• Manage disciplinary cases in accordance with the Employment Act and university policies.
• Ensure disciplinary procedures are fair, transparent, and legally compliant.
• Maintain confidential disciplinary and grievance records.
• Advise management on employee misconduct, conflict resolution, and performance issues.
• Promote positive employee relations across the university.

• Coordinate employee welfare programs.
• Administer leave management processes.
• Address employee welfare concerns professionally and confidentially.
• Foster an inclusive, supportive, and healthy working environment.
• Promote staff well-being and engagement.

• Coordinate the university's performance appraisal process.
• Ensure timely completion of staff evaluations.
• Link performance assessments to staff development and promotion opportunities.
• Coordinate allocation and monitoring of academic staff teaching workloads.
• Advise managers on performance improvement plans and objective setting.

• Prepare regular HR reports for university management covering:
  • Staffing levels
  • Payroll
  • Employee turnover
  • Performance management
  • Staff welfare
  • Disciplinary cases
• Prepare statutory reports required by NCHE and regulatory bodies.
• Support internal and external audits with HR documentation.

• Develop, review, and update Human Resource policies.
• Ensure HR policies comply with:
  • Ugandan labour laws
  • NCHE regulations
  • University strategic objectives
• Communicate HR policies effectively across the institution.
• Monitor implementation and compliance with approved policies.

• Provide leadership to the Human Resources Department.
• Represent HR in senior management meetings.
• Support strategic workforce planning.
• Serve as secretary to academic appointment and promotion committees.
• Ensure HR practices comply with higher education standards and employment legislation.
• Perform any other duties assigned by university management.

Minimum Qualifications

• Master's Degree in:
  • Human Resource Management
  • Organizational Psychology
  • Industrial Psychology
  • Business Administration
  • Related field

Experience Requirements

• Minimum 5 years of relevant Human Resource experience.
• At least 2 years in a supervisory or managerial position.
• Experience in higher education or a similar institution is highly preferred.
• Strong experience in payroll management and statutory compliance.

Required Knowledge

• Ugandan Employment Act.
• Labour laws and employment regulations.
• NCHE standards and compliance requirements.
• Payroll administration.
• Human Resource policies and procedures.
• Employee relations and performance management.

Key Skills

• Human Resource Management
• Recruitment and Talent Acquisition
• Payroll Administration
• Performance Management
• Employee Relations
• Workforce Planning
• Staff Training and Development
• Policy Development
• HR Compliance
• Conflict Resolution
• Report Writing
• Strategic Planning
• Leadership and Team Management

Core Competencies

• Strong leadership skills.
• High level of integrity and professionalism.
• Excellent interpersonal skills.
• Strong communication skills.
• Sound judgment and decision-making ability.
• Confidentiality and ethical conduct.
• Excellent organizational skills.
• Attention to detail.
• Problem-solving ability.
• Ability to manage multiple priorities under pressure.

Why Join IUEA?

• Join one of Uganda's leading private universities.
• Opportunity to shape institutional HR strategy.
• Lead a dynamic workforce in a multicultural academic environment.
• Professional growth and leadership opportunities.
• Contribute to academic excellence and organizational development.

How to Apply

• Application Letter/Cover Letter.
• Updated Curriculum Vitae (CV).
• Academic and Professional Certificates.
• Any additional documents requested by the university.