HR Graduate Trainee – Job Description

Key Responsibilities

• Support the complete recruitment process from job posting to candidate selection.
• Assist in drafting and publishing job advertisements.
• Screen CVs and shortlist suitable candidates based on job requirements.
• Coordinate interviews and communicate with candidates throughout the recruitment process.
• Support reference checks and recruitment documentation.
• Maintain recruitment records and applicant tracking systems.

• Assist in preparing and maintaining employee records and HR files.
• Support preparation of employment contracts, HR forms, and employee documentation.
• Ensure HR records are updated accurately and maintained confidentially.
• Assist in ensuring compliance with company policies and labour regulations.
• Provide administrative support to HR operations.

• Support onboarding and induction processes for new employees.
• Assist new staff members in understanding company procedures and policies.
• Support employee engagement activities and workplace culture initiatives.
• Assist in organizing staff meetings, workshops, and HR events.
• Collect feedback to improve employee experience.

• Assist in coordinating employee performance review processes.
• Support preparation of performance management documentation.
• Maintain performance records and reports.
• Assist HR consultants in developing employee development initiatives.

• Conduct research on HR trends, labour laws, and best practices.
• Support preparation of HR reports, presentations, and client proposals.
• Assist consultants in delivering HR advisory services.
• Prepare information and materials for client meetings and presentations.

• Maintain and update HR databases and employee information systems.
• Support data entry and HR reporting activities.
• Ensure accuracy and confidentiality of employee information.
• Assist with preparation of HR analytics and workforce reports.

Required Qualifications

• Bachelor’s Degree in:
  • Human Resource Management
  • Industrial and Organizational Psychology
  • Business Administration
  • Management Studies
  • Related fields
• Fresh graduates are encouraged to apply.
• Previous internship, volunteer experience, or attachment in HR or administration is an added advantage.

Required Skills and Competencies

• Understanding of basic human resource management principles.
• Knowledge of labour laws and HR compliance practices.
• Excellent written and verbal communication skills.
• Strong interpersonal and relationship-building abilities.
• Good organizational and time management skills.
• Ability to handle confidential information professionally.
• Attention to detail and accuracy.
• Ability to multitask and work under deadlines.
• Proficiency in Microsoft Office Suite:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
• Familiarity with Human Resource Information Systems (HRIS) is an added advantage.
• Positive attitude, willingness to learn, and strong professional ethics.

Career Growth Opportunities

• HR Assistant
• Recruitment Assistant
• HR Officer
• Talent Acquisition Specialist
• Employee Relations Officer
• HR Business Partner
• HR Consultant
• People & Culture Specialist

Job Details

How to Apply