ATTENDANCE SPECIALIST – TWYFORD INTERNATIONAL UGANDA

• Monitor and maintain daily employee attendance records.
• Review attendance data from biometric systems, electronic attendance systems or other approved platforms.
• Identify missing attendance records, late arrivals, early departures and unexplained absences.
• Follow up with employees and supervisors to resolve attendance discrepancies.
• Prepare regular attendance reports for the Human Resources and Operations teams.
• Ensure attendance records are accurate, complete and properly maintained.

• Maintain accurate employee leave records.
• Monitor annual leave, sick leave and other approved forms of employee leave.
• Verify leave requests against available employee leave balances.
• Update HR records following approved leave.
• Identify discrepancies between leave applications and attendance records.
• Support HR management in preparing leave reports and workforce summaries.

• Monitor employee overtime hours and ensure they are properly recorded.
• Verify overtime information submitted by departments and supervisors.
• Compare approved overtime with attendance system records.
• Prepare overtime reports to support payroll processing.
• Escalate unusual or inconsistent overtime records for review.

• Provide accurate attendance, leave and overtime information to support payroll preparation.
• Work with the HR and Finance teams to resolve payroll-related attendance discrepancies.
• Ensure employee attendance information is submitted within agreed deadlines.
• Maintain supporting documentation for payroll-related attendance adjustments.
• Assist in responding to employee queries relating to attendance and payroll records.

• Maintain accurate employee information in attendance and HRIS systems.
• Support the implementation and effective use of attendance management systems.
• Generate reports from HRIS and attendance platforms.
• Identify system-related attendance issues and report them to the appropriate team.
• Ensure employee records are handled securely and confidentially.

• Analyse attendance patterns and identify recurring issues.
• Prepare daily, weekly and monthly attendance reports.
• Track absenteeism, lateness, overtime and other attendance indicators.
• Use Microsoft Excel to organise, analyse and present HR data.
• Provide accurate information to management to support workforce planning and decision-making.

• Maintain confidentiality of employee attendance, payroll and personal information.
• Follow company HR policies and procedures.
• Support compliance with applicable Ugandan employment and labour requirements.
• Maintain accurate documentation for audits and internal reviews.
• Ensure employee data is accessed and shared only with authorised personnel.

• Highly detail-oriented and accurate.
• Analytical and solution-oriented.
• Comfortable working with employee data and numerical information.
• Able to manage multiple tasks and meet strict deadlines.
• Trustworthy and professional when handling confidential information.
• A strong communicator with good interpersonal skills.
• Organised and capable of working independently.
• Interested in improving employee productivity and workforce management.
• Comfortable working with digital HR and attendance systems.

• A Bachelor's degree in Human Resource Management, Business Administration, Information Systems or a related field.
• At least 1–2 years of relevant work experience in attendance management, payroll support or HR administration.
• Experience working with attendance management systems and HRIS platforms.
• Knowledge of Ugandan labour requirements relating to working hours, overtime and employee leave.
• Strong Microsoft Excel skills.
• Excellent attention to detail and data accuracy.
• Good written and verbal communication skills.
• Strong organisational and time-management abilities.

• HRIS administration.
• Attendance and time-management systems.
• Payroll administration support.
• Microsoft Excel data analysis.
• Employee records management.
• Leave management.
• Overtime management.
• HR reporting.
• Data entry and verification.
• Problem-solving and analytical skills.
• Confidential records management.
• Knowledge of employment policies and labour regulations.

• Competitive salary and benefits package.
• Exposure to both Human Resources and Operations.
• Professional development opportunities.
• Training and learning opportunities.
• A collaborative and supportive working environment.
• The opportunity to contribute to effective workforce management.
• Practical experience in HR administration, attendance and payroll support.

• HR Officer
• HR Administrator
• Payroll Officer
• HRIS Officer
• HR Operations Officer
• Compensation and Benefits Officer
• Senior HR Officer
• Human Resources Manager

1. Update their CV to highlight relevant HR or payroll experience.
2. Mention experience using attendance systems or HRIS platforms.
3. Highlight Microsoft Excel and data analysis skills.
4. Demonstrate experience handling confidential employee information.
5. Include experience with leave and overtime administration.
6. Clearly state their academic qualifications.
7. Check that their contact information is accurate.
8. Submit the application using the official recruitment email provided in the job advert.

• How they would manage employee attendance records.
• How they would identify and correct attendance discrepancies.
• Experience with biometric or electronic attendance systems.
• How attendance information supports payroll.
• How they would handle confidential employee information.
• How they would use Excel to analyse attendance data.
• How they would manage employee leave records.
• How they would verify overtime records.
• Their understanding of working hours, overtime and leave requirements.
• Examples of situations where they identified and corrected data errors.

• Human Resources
• HR Administration
• Payroll
• Employee Relations
• HRIS
• Recruitment
• Compensation and Benefits
• HR Operations
• Administration
• Workforce Management