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Twyford International Uganda

WH&L Documentation Specialist

Twyford International Uganda

Uganda Full time Others
Posted: Jul 27, 2026 1 week ago Deadline: Aug 10, 2026 36 views

Job Description

WH&L Documentation Specialist Job at Twyford International Uganda

Vacancy Title: WH&L Documentation Specialist
Company: Twyford International Uganda
Job Type: Full-Time
Industry: Manufacturing, Warehouse & Logistics, Transportation, Administration
Duty Station: Kapeka, Luwero District, Uganda
Deadline: 10th August 2026

About Twyford International Uganda

Twyford International Uganda is a growing international manufacturing company specializing in ceramic and sanitary ware production. The company focuses on operational excellence, innovation, quality manufacturing, and building efficient supply chain systems that support business growth.
As manufacturing operations continue to expand, Twyford International Uganda is strengthening its Warehouse & Logistics department and seeking a qualified WH&L Documentation Specialist to manage warehouse documentation, inventory records, shipment records, and logistics reporting.
The successful candidate will play an important role in ensuring accurate documentation, inventory traceability, compliance, and smooth movement of goods across the supply chain.

Job Summary

The WH&L Documentation Specialist will be responsible for managing all warehouse and logistics documentation related to receiving, storage, inventory movement, and dispatch of goods.
The role involves preparing shipping documents, maintaining inventory records, reconciling stock movements, tracking shipments, preparing reports, and ensuring compliance with warehouse procedures.
This position is suitable for candidates with experience in warehouse documentation, logistics administration, inventory management, supply chain operations, stock control, and manufacturing environments.

Key Responsibilities

1. Warehouse Documentation Management
  • Prepare, verify, and process warehouse and logistics documents including:
    • Goods Received Notes (GRNs)
    • Delivery Notes
    • Waybills
    • Dispatch documents
    • Stock movement records
  • Ensure all warehouse documents are accurate, complete, and properly filed.
  • Maintain proper documentation systems for easy retrieval and auditing.
  • Ensure documentation follows company warehouse procedures.
2. Inventory Records Management
  • Maintain accurate and updated inventory records.
  • Record all incoming and outgoing stock movements.
  • Support inventory tracking and stock reconciliation processes.
  • Ensure warehouse records match physical stock levels.
  • Identify and report documentation gaps affecting inventory accuracy.
3. Stock Movement Reconciliation
  • Compare physical stock movements with system records.
  • Investigate differences between warehouse records and actual inventory.
  • Support regular stock counts and inventory verification exercises.
  • Ensure all stock transfers are properly documented.
4. Shipment Tracking and Logistics Coordination
  • Track shipments from receiving to final delivery.
  • Maintain communication with warehouse teams, suppliers, transporters, and internal departments.
  • Provide shipment updates to relevant stakeholders.
  • Ensure all dispatch activities have proper supporting documents.
5. Warehouse Reporting
  • Prepare daily, weekly, and monthly warehouse documentation reports.
  • Compile inventory movement reports.
  • Provide accurate logistics information to management.
  • Support decision-making through timely warehouse data.
6. Compliance and Audit Support
  • Ensure warehouse documentation complies with company procedures.
  • Maintain document traceability for internal and external audits.
  • Support warehouse compliance reviews.
  • Ensure proper record keeping standards are maintained.

Qualifications and Requirements

Applicants should have:
  • Bachelor’s Degree or Diploma in:
    • Logistics and Supply Chain Management
    • Procurement
    • Business Administration
    • Warehouse Management
    • Transport and Logistics
    • Related fields
  • Experience in:
    • Warehouse documentation
    • Inventory management
    • Logistics operations
    • Manufacturing or supply chain environments
  • Knowledge of:
    • Warehouse procedures
    • Stock control systems
    • Inventory documentation
    • Logistics processes
  • Ability to use:
    • Microsoft Excel
    • Inventory management systems
    • ERP systems

Key Skills and Competencies

Warehouse Documentation Skills
Ability to prepare, verify, organize, and maintain accurate warehouse and logistics records.
Inventory Management Skills
Ability to monitor stock movements, maintain inventory accuracy, and support stock reconciliation.
Attention to Detail
Ability to identify errors in documents, stock records, and shipment information.
Data Management Skills
Ability to maintain accurate records and prepare warehouse reports.
Logistics Coordination Skills
Ability to work with warehouse teams, transport providers, and internal departments to support smooth operations.
Computer Skills
Ability to use Excel, ERP systems, and digital inventory management tools.
Communication Skills
Ability to communicate effectively with warehouse staff, suppliers, and management.

What to Include in Your CV for WH&L Documentation Specialist Job

1. Professional Summary
Highlight experience in:
  • Warehouse documentation
  • Inventory management
  • Logistics coordination
  • Stock reconciliation
  • Supply chain operations
  • Reporting
Example:
Experienced warehouse and logistics professional with knowledge of inventory documentation, stock control, shipment tracking, and warehouse reporting. Skilled in maintaining accurate records, supporting supply chain operations, and ensuring compliance with warehouse procedures.

2. Work Experience

Include:
Warehouse Documentation Officer / Logistics Assistant
Responsibilities:
  • Prepared warehouse receiving and dispatch documents.
  • Maintained inventory records and stock reports.
  • Verified Goods Received Notes and delivery documents.
  • Reconciled physical stock with system records.
  • Supported warehouse audits and compliance checks.
  • Coordinated shipment documentation with transport teams.

3. Technical Skills to Add

Include:
  • Warehouse Management Systems (WMS)
  • Inventory Control
  • Stock Reconciliation
  • Goods Received Notes (GRN)
  • Delivery Documentation
  • Waybill Management
  • Logistics Reporting
  • Microsoft Excel
  • ERP Systems
  • Supply Chain Management

4. Achievements to Include

Examples:
  • Improved accuracy of warehouse documentation.
  • Reduced stock record discrepancies.
  • Improved shipment tracking processes.
  • Supported successful inventory audits.
  • Strengthened warehouse filing systems.

Career Growth Opportunities

A WH&L Documentation Specialist can progress into:
  • Warehouse Supervisor
  • Logistics Coordinator
  • Inventory Control Manager
  • Supply Chain Officer
  • Warehouse Manager
  • Logistics Manager
  • Supply Chain Manager

WH&L Documentation Specialist Interview Questions and Answers

1. What experience do you have in warehouse documentation?
Answer:
I have experience preparing and managing warehouse documents such as Goods Received Notes, delivery notes, waybills, and stock movement records. I ensure documents are accurate, properly filed, and available for reporting and audits.
2. How do you ensure inventory records remain accurate?
Answer:
I ensure every stock movement is properly documented, reconcile system records with physical stock, conduct regular checks, and report any discrepancies immediately.
3. What is the importance of warehouse documentation?
Answer:
Warehouse documentation provides traceability of goods, supports inventory accuracy, improves accountability, assists audits, and ensures smooth logistics operations.
4. How would you handle a difference between physical stock and system records?
Answer:
I would investigate the cause by reviewing receiving documents, dispatch records, and stock movement history. After identifying the issue, I would correct records and recommend controls to prevent recurrence.
5. Which tools can help manage warehouse records?
Answer:
Tools such as Microsoft Excel, ERP systems, Warehouse Management Systems, and inventory tracking software help maintain accurate warehouse records and reporting.



About Company

Twyford International Uganda

Twyford International Uganda

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Job Overview

  • Job Type: Full time
  • Experience Level: Intermediate
  • Education Level: Bachelors
  • Vacancies: 1
  • Category: Others
  • Location: Uganda
  • Application: via Email

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