Protocol Assistant Volunteer Job Opportunity at Africa Youth Forum International (AYFI)

Job Title: Protocol Assistant Volunteer
Organisation: Africa Youth Forum International (AYFI)
Job Type: Volunteer
Industry: Nonprofit & NGO
Job Category: Communications, Events Management, Administration, Public Relations, Human Resources
Duty Station: Uganda
Application Deadline: Monday, 10 August 2026

About Africa Youth Forum International (AYFI)

Africa Youth Forum International (AYFI) is a youth-focused organisation dedicated to promoting youth participation, leadership development, policy engagement, and sustainable development initiatives across Africa. The organisation creates platforms that connect young people with policymakers, community leaders, development partners, and other stakeholders to encourage dialogue and collaboration.
AYFI is organising the High-Level Youth Dialogue with Policy-Makers Summit and is seeking motivated and professional volunteers to support the successful planning and implementation of the event.

Job Summary

Africa Youth Forum International (AYFI) is seeking a Protocol Assistant Volunteer to support event coordination, guest management, stakeholder engagement, and protocol-related activities during the High-Level Youth Dialogue with Policy-Makers Summit.
The successful candidate will assist with welcoming guests, coordinating participants, supporting communication between stakeholders, managing event logistics, and ensuring a professional experience for speakers, delegates, partners, and attendees.
This opportunity is suitable for individuals interested in event management, public relations, communications, administration, youth leadership, governance, and nonprofit sector experience.

Key Responsibilities

Event Protocol and Guest Management

• Support protocol arrangements before and during the youth summit.
• Welcome and guide guests, speakers, delegates, partners, and invited participants.
• Assist with guest registration, identification, seating arrangements, and movement coordination.
• Provide professional support to VIP guests and event participants.
• Ensure guests receive accurate information about event schedules and activities.

Event Coordination and Logistics Support

• Support the planning and implementation of summit activities.
• Assist the organising team with event preparation and coordination tasks.
• Help manage event materials, participant information, and operational requirements.
• Support smooth communication between volunteers, organisers, speakers, and delegates.
• Assist with venue preparation and event flow management.

Communication and Stakeholder Support

• Provide professional assistance to participants and stakeholders.
• Support communication activities before, during, and after the summit.
• Assist with responding to participant inquiries and providing relevant information.
• Work closely with the communications and coordination teams.
• Maintain a positive image of AYFI throughout the event.

Documentation and Reporting

• Assist in preparing event reports, records, and documentation.
• Support collection of feedback and participant information where required.
• Maintain confidentiality of sensitive event information.
• Ensure accurate completion of assigned administrative tasks.

Team Collaboration

• Participate in volunteer orientation, training sessions, and briefing meetings.
• Work collaboratively with other volunteers and AYFI staff.
• Follow instructions from supervisors and team leaders.
• Perform additional duties assigned to support successful summit delivery.

Qualifications and Requirements

Applicants should meet the following requirements:

• Diploma or Bachelor’s degree, or currently pursuing studies in a relevant field.
• Interest in event management, youth leadership, governance, public relations, communications, or development work.
• Strong interpersonal and communication skills.
• Ability to interact professionally with diverse groups of people.
• Good organisational and time management skills.
• Ability to work under pressure and meet deadlines.
• Positive attitude and willingness to learn.
• Basic computer skills including Microsoft Office or Google Workspace.
• Fluency in English is required; additional languages are an added advantage.

Key Skills and Competencies

Successful candidates should demonstrate:

• Excellent communication and interpersonal skills.
• Professional customer service skills.
• Event coordination abilities.
• Strong attention to detail.
• Teamwork and collaboration skills.
• Ability to handle multiple tasks.
• Problem-solving and decision-making skills.
• Professional conduct and integrity.
• Adaptability and flexibility.
• Cross-cultural awareness.

Working Conditions

• Job Type: Volunteer position.
• Volunteers will participate in orientation and event preparation activities.
• Availability throughout the summit period is required.
• Work may include evenings and weekends depending on the event schedule.
• Assignments may take place in indoor and outdoor event locations.
• Some duties may require movement around event venues and handling event materials.

Benefits of Volunteering with AYFI

Although this is an unpaid volunteer opportunity, successful candidates will benefit from:

• Practical experience in event management and protocol services.
• Exposure to youth leadership and policy dialogue platforms.
• Networking opportunities with professionals, policymakers, and development stakeholders.
• Professional experience to strengthen their CV.
• Development of communication, leadership, and organisational skills.
• Certificate or recognition of participation where applicable.

Who Should Apply?

This opportunity is ideal for:

• University students and graduates seeking professional exposure.
• Individuals interested in nonprofit and NGO careers.
• Aspiring event coordinators and public relations professionals.
• Young professionals interested in governance, leadership, and community development.
• Individuals looking to gain experience working in high-level conferences and summits.

How to Apply

Interested applicants are encouraged to submit their CV and Letter of Interest through the official application process provided by Africa Youth Forum International (AYFI).
Applicants should ensure their applications clearly highlight relevant skills, volunteer experience, communication abilities, and interest in youth development initiatives.
Application Deadline: Monday, 10 August 2026.