RECORDS MANAGEMENT OFFICER – NFT CONSULT

About NFT Consult

Job Summary

Key Responsibilities

1. Physical Records Handling and Archive Management

• Lift, pack, organize, and arrange physical records and archival materials.
• Handle boxes of files, ledgers, and company documents.
• Load and offload records during movement to storage facilities.
• Arrange records on shelves and warehouse storage systems.
• Maintain clean, secure, and organized archive areas.
• Manage access control procedures including keys and storage security.

2. Records Sorting and Classification

• Sort large volumes of documents according to approved classification systems.
• Organize records:
  • Alphabetically
  • Chronologically
  • By department
  • According to records management procedures
• Identify and categorize inactive and semi-current records.
• Prepare physical files for storage and retrieval.
• Ensure accurate arrangement of archival materials.

3. Digital Records Management and Data Entry

• Create detailed descriptions of stored records.
• Prepare inventory lists for physical records.
• Enter records information into electronic databases.
• Update Electronic Document and Records Management Systems (EDRMS).
• Transfer physical record indexes into spreadsheets and digital systems.
• Maintain accurate electronic records catalogues.

4. Records Retrieval and Customer Support

• Retrieve physical and electronic records when requested.
• Provide records support to company departments.
• Ensure timely delivery of requested documents.
• Maintain proper tracking of borrowed and returned records.
• Support senior records management staff.

5. Data Protection and Records Compliance

• Follow records management policies and procedures.
• Protect confidential company and client information.
• Maintain secure storage of sensitive documents.
• Prevent loss, damage, or unauthorized access to records.
• Ensure compliance with data privacy requirements.

6. Archive Operations Support

• Support transfer of inactive records from offices to the Records Centre.
• Assist in improving storage capacity and organization.
• Follow workplace safety procedures.
• Maintain accurate records movement documentation.
• Perform other duties assigned by management.
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Qualifications and Requirements

• Bachelor’s Degree in:
  • Records and Archives Management
  • Library and Information Science
  • Information Management
  • Related field
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Experience Requirements

• 0–3 years of experience.
• This is an entry-level career opportunity designed for graduates seeking practical experience.
• Previous internship or attachment experience in records management is an added advantage.

Skills and Competencies

• Knowledge of filing and indexing systems.
• Understanding of records classification and retention procedures.
• Ability to organize large volumes of documents.
• Strong attention to detail and accuracy.
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• Good computer literacy.
• Fast and accurate data entry skills.
• Ability to use:
  • Microsoft Excel
  • Database systems
  • Electronic document management systems
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• Ability to work in an active archive environment.
• Comfortable with standing, lifting, bending, and moving records.
• Ability to work with storage shelves and archive facilities.
• Understanding of workplace safety procedures.
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Personal Attributes

• Organized and detail-oriented.
• Physically fit and energetic.
• Reliable and disciplined.
• Proactive and willing to learn.
• Able to work independently and within a team.
• Committed to confidentiality and professionalism.
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Career Opportunity

• Records management.
• Archives administration.
• Information management.
• Document control.
• Data management.
• Knowledge management.

How to Apply

• Academic background in Records Management or Library Science.
• Internship experience.
• Computer skills.
• Data entry and document organization abilities.
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