Project Finance Officer

• Maintain accurate records of all cash and bank transactions.
• Record project transactions using QuickBooks.
• Ensure expenses are correctly allocated to the appropriate donor codes.
• Maintain organized and complete financial documentation.
• Ensure financial records are accurate, timely, and audit-ready.

• Conduct monthly Budget Versus Actual (BVA) analysis with the Project Team Leader.
• Monitor project expenditure against approved budgets.
• Identify significant budget variances and potential overspending.
• Work with project teams to investigate and address financial variances.
• Monitor project burn rates and provide timely financial information for decision-making.

• Review financial claims before processing payments.
• Verify invoices and purchase orders.
• Review per-diem sheets and supporting documentation.
• Ensure transactions have complete and appropriate supporting documents.
• Confirm compliance with financial procedures before authorizing payouts.

• Manage the Kiryandongo field-office bank accounts.
• Manage and reconcile petty cash.
• Maintain proper records of cash transactions.
• Monitor available cash balances.
• Prepare and submit timely cash forecast requests to headquarters.
• Ensure cash is managed securely and in accordance with organizational policies.

• Ensure financial transactions comply with YSAT financial policies.
• Apply relevant War Child Alliance donor regulations.
• Ensure compliance with Ugandan statutory tax requirements.
• Support accurate processing of Withholding Tax (WHT).
• Ensure compliance with PAYE requirements.
• Maintain documentation required for internal and external audits.

• Prepare accurate and timely monthly financial reports.
• Provide project teams with financial information for planning and decision-making.
• Support donor financial reporting requirements.
• Maintain clear financial documentation for project expenditures.
• Support financial audits and respond to requests for supporting documentation.

• A Bachelor’s Degree in:
  • Commerce (Accounting)
  • Business Administration
  • Finance
  • Accounting
  • Or a related discipline.
• CPA or ACCA Level II progress is highly desirable.
• At least 3–4 years of accounting and finance experience.
• Experience working within an NGO environment.
• Experience managing multi-partner consortium budgets.
• Strong knowledge of accounting principles and financial controls.
• Excellent proficiency in accounting software and Microsoft Excel.
• Experience with donor-funded project financial management is highly desirable.
• Experience working with refugee-led organizations and consortium partners is an advantage.

• NGO accounting
• Project finance
• Budget management
• Budget Versus Actual analysis
• Burn-rate monitoring
• Financial reporting
• Cash management
• Bank reconciliation
• Petty cash management
• Donor compliance
• Tax compliance
• WHT
• PAYE
• QuickBooks
• Microsoft Excel
• Financial documentation
• Audit preparation
• Financial controls
• Expense verification
• Payment processing
• Consortium financial management

• High integrity
• Strong attention to detail
• Financial accuracy
• Analytical thinking
• Accountability
• Confidentiality
• Problem-solving ability
• Strong organizational skills
• Time management
• Communication skills
• Ability to work independently
• Ability to work effectively with programme teams
• Ability to meet financial reporting deadlines

• Project Finance
• NGO Accounting
• Donor Financial Management
• Budget Management
• Budget Versus Actual Analysis
• Burn Rate Monitoring
• Financial Reporting
• Cash Forecasting
• Bank Reconciliation
• Petty Cash Management
• QuickBooks
• Advanced Microsoft Excel
• Donor Compliance
• WHT and PAYE
• Financial Controls
• Audit Support
• Consortium Budget Management
• Financial Claims Review
• Invoice Verification
• Payment Processing
• Field Office Finance

Managed project finances.

Monitored project expenditure against approved budgets, conducted monthly BVA analysis, identified variances, and supported corrective actions to maintain compliance with donor and organizational financial requirements.

Handled petty cash.

Managed field-office petty cash, maintained complete supporting documentation, conducted reconciliations, and ensured compliance with established cash-management procedures.

1. Tell us about yourself and your accounting experience.
2. Why are you interested in the Project Finance Officer position?
3. What experience do you have working for an NGO?
4. What accounting systems have you used?
5. How proficient are you in Microsoft Excel?

1. What is a Budget Versus Actual (BVA) analysis?
2. How do you identify and investigate budget variances?
3. What is a project burn rate and why is it important?
4. How do you ensure expenses are charged to the correct donor code?
5. How would you monitor expenditure across multiple project partners?
6. What financial reports are commonly required for donor-funded projects?

1. How do you ensure financial transactions have adequate supporting documentation?
2. What would you do if a staff member submitted a claim without the required documents?
3. What do you understand by Withholding Tax (WHT)?
4. What do you understand by PAYE?
5. How would you ensure compliance with donor financial regulations?
6. What would you do if organizational policy and a project team's preferred procedure differed?

1. A project has spent significantly less than its planned budget halfway through the implementation period. What would you investigate?
2. You discover that a transaction was incorrectly charged to a donor code. What would you do?
3. The field office is running low on cash but has several upcoming activities. How would you respond?
4. A project manager wants a payment processed urgently, but the supporting documents are incomplete. What would you do?
5. During an audit, you discover missing supporting documents for several transactions. How would you handle the situation?

• Senior Finance Officer
• Project Finance Manager
• Finance Manager
• Grants Finance Manager
• NGO Finance Manager
• Financial Controller
• Programme Finance Manager
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• Grants and Compliance Manager