Finance and Administration Officer – SNV Uganda

• Strengthening implementation of the National School Feeding Policy framework.
• Supporting sustainable financing approaches.
• Building capacity of schools, districts, and communities.
• Improving accountability and quality standards in school feeding programmes.
• Strengthening local food systems and access to nutritious foods.

Job Summary

Key Responsibilities

• Prepare financial analyses related to advances according to organizational and donor procedures.
• Maintain accurate books of accounts and ensure proper management of financial records.
• Verify receipts, vouchers, invoices, and supporting financial documents.
• Review petty cash transactions and ensure timely replenishment.
• Support monthly financial closure activities.
• Assist with audits and account reconciliation processes.
• Track and correct financial balance discrepancies.

2. Budget Management

• Supporting annual budget preparation and revisions.
• Developing forecasts and financial projections.
• Conducting budget versus actual expenditure analysis.
• Identifying budget variances and recommending corrective actions.
• Monitoring expenditure trends and funding utilization.
• Tracking financial commitments.
• Supporting cash flow planning.
• Reviewing partner budgets and financial compliance.
• Supporting budget modifications and reallocations.
• Identifying funding gaps and financial risks.

3. Financial Reporting

• Monthly, quarterly, and annual financial reporting.
• Preparation of donor financial reports.
• Development of project financial statements.
• Project closure financial reporting.
• Account reconciliations.
• Monitoring receivables and payables.
• Foreign exchange gain/loss reporting.
• Preparation of audit schedules.
• Compliance with applicable accounting standards.
• ERP-based financial reporting.
• Follow-up on audit recommendations.

4. Finance Capacity Building

• Conducting finance capacity assessments.
• Developing training plans for partners and staff.
• Providing coaching and mentoring on financial procedures.
• Training partners on donor compliance requirements.
• Strengthening budgeting and forecasting skills.
• Promoting awareness of internal controls and fraud prevention.
• Developing financial tools, templates, and SOPs.
• Monitoring effectiveness of capacity-building activities.

5. Financial Risk Management and Compliance

• Conducting financial risk assessments.
• Maintaining financial risk registers.
• Monitoring fraud and corruption risks.
• Assessing partner financial management risks.
• Ensuring tax and statutory compliance.
• Maintaining effective internal controls.
• Safeguarding organizational resources.
• Ensuring compliance with donor financial regulations.

6. Financial Data Entry and Verification

• Reviewing invoices against approved contracts, concept notes, and terms of reference.
• Entering financial transactions into financial systems.
• Updating payment information regularly.
• Ensuring financial transactions are supported by complete documentation.
• Verifying accuracy of financial records before processing.

7. Documentation and Record Management

• Maintain organized financial filing systems.
• Ensure financial documents are properly labelled and stamped.
• Maintain payment vouchers, invoices, journals, and supporting documents.
• Prepare documentation for internal and external audits.
• Ensure records are easily accessible when required.

8. Procurement, Logistics and Administration Support

• Review financial aspects of procurement processes.
• Ensure procurement follows organizational procedures.

• Monitor vehicle utilization.
• Track fuel consumption.
• Support vehicle maintenance scheduling.
• Monitor insurance and licensing requirements.
• Analyze fleet-related costs.

• Office facilities.
• Utilities.
• Office leases.
• Security services.
• Equipment maintenance.
• Cleaning services.
• Inventory management.

• Workshops.
• Meetings.
• Conferences.
• Field activities.
• Staff travel arrangements.

9. Staff Supervision

• Junior Finance Officer.
• Drivers.
• Office Clerk.

Required Qualifications

• A Bachelor’s Degree in:
  • Finance.
  • Accounting.
  • Business Administration (Finance option).
  • Related discipline.

• ACCA.
• CPA.
• CIMA.

Experience Requirements

• Minimum 5 years of relevant experience in financial management.
• Experience working in NGOs, development organizations, or donor-funded projects is preferred.
• Experience managing budgets, financial reporting, and compliance processes.
• Experience supporting audits and financial controls.

Required Skills and Competencies

• Accounting principles.
• Budget management.
• Financial reporting.
• Donor compliance.
• Internal controls.

• Analyze financial data.
• Identify discrepancies.
• Interpret reports.
• Recommend solutions.

• Financial management systems.
• Microsoft Excel.
• Microsoft Office applications.

• Project teams.
• Partners.
• Donors.
• Management.

• Ethical conduct.
• Accountability.
• Confidentiality.
• Compliance with organizational standards.

Key Competencies

Career Growth Opportunities

• Senior Finance Officer.
• Finance Manager.
• Project Finance Manager.
• Grants Finance Specialist.
• Administration Manager.
• Operations Manager.

Why Join SNV Uganda?

• Work with an international development organization.
• Support impactful food security and nutrition programmes.
• Gain experience in donor-funded project management.
• Develop expertise in financial reporting and compliance.
• Collaborate with government and international partners.

How to Apply

• Updated CV.
• Motivation letter written in English.

Interview Preparation Tips

• Experience managing project budgets.
• Examples of donor financial reporting.
• How they handle financial audits.
• Experience strengthening internal controls.
• Managing financial risks and compliance challenges.
• Experience working with NGOs or development projects.

CV Tips for Applicants

• Financial management experience.
• Budget preparation and monitoring.
• Donor reporting experience.
• Audit support experience.
• Accounting software knowledge.
• Procurement and administration exposure.
• Team supervision experience.