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Abaana Ministries

Finance Administrator

Abaana Ministries

Uganda Full time Banking & Finance
Posted: Aug 10, 2026 1 month ago 95 views

Job Description

 

Finance Administrator – Abaana Ministries

Job Title: Finance Administrator
Organization: Abaana Ministries
Job Category: Finance
Employment Type: Full Time
Duty Station: Kira, Wakiso, Uganda
Work Arrangement: Office-based with occasional town-based fieldwork
Application Deadline: Not specified in the advertisement
About Abaana Ministries
Abaana Ministries is a Christian non-governmental organization dedicated to empowering vulnerable children and working with church partners in Uganda.
The organization is supported mainly by churches from the United Kingdom and Ireland and works closely with church partners and other stakeholders to support children and communities.
Abaana Ministries is seeking a qualified and experienced Finance Administrator to provide financial and administrative support and help ensure that organizational resources are managed with integrity, accountability, transparency, and good stewardship.
The position is based at the organization's office in Kira, Wakiso, with occasional town-based fieldwork.

Job Summary

The Finance Administrator will support the organization's financial and administrative operations and ensure that financial resources are properly recorded, monitored, and managed in accordance with organizational policies, donor requirements, Christian values, and applicable Ugandan statutory regulations.
The successful candidate will be involved in accounting records, expense entries, budgets, income management, bank reconciliations, financial reporting, mobile money transactions, staff advances, payroll-related activities, procurement, insurance, statutory compliance, and general administration.
The role also has important operational responsibilities involving vehicle maintenance, office IT requirements, premises management, security, and supervision of security guards.
The Finance Administrator will work closely with the Finance and Administration Manager and contribute to budgeting, compliance, governance, and Board-related activities.

Key Responsibilities

1. Financial Administration and Accounting
The Finance Administrator will provide day-to-day financial support to ensure accurate and timely recording of financial transactions.
Responsibilities include:
  • Record and manage expense entries in QuickBooks.
  • Record organizational income and financial transactions.
  • Maintain accurate accounting records.
  • Ensure supporting documentation is available for financial transactions.
  • Review financial documentation for completeness and accuracy.
  • Assist with preparation of financial reports.
  • Support reconciliation of financial records.
  • Maintain organized finance files.
  • Ensure financial records are updated on a timely basis.
  • Assist the Finance and Administration Manager with financial management activities.
2. QuickBooks Accounting
Experience with QuickBooks accounting software is an essential requirement.
The Finance Administrator will use QuickBooks to support:
  • Expense recording.
  • Income recording.
  • Financial transaction processing.
  • Budget monitoring.
  • Accounting records management.
  • Financial reporting.
  • Account reviews.
  • Other routine accounting activities.
Candidates should be comfortable working with accounting software and maintaining accurate digital financial records.
3. Bank Reconciliations
The Finance Administrator will support the organization's banking and reconciliation processes.
Responsibilities include:
  • Prepare or support bank reconciliations.
  • Compare accounting records against bank statements.
  • Investigate discrepancies.
  • Maintain appropriate reconciliation documentation.
  • Follow up on outstanding transactions.
  • Ensure banking records are accurate and up to date.
Strong attention to detail is essential when performing reconciliation work.
4. Mobile Money and Staff Advances
The role will involve managing and monitoring financial transactions conducted through mobile money and staff advances.
Responsibilities include:
  • Process and record approved mobile money transactions.
  • Maintain accurate mobile money records.
  • Monitor staff advances.
  • Record staff advance transactions.
  • Follow up on outstanding staff advances.
  • Ensure appropriate supporting documentation is maintained.
  • Reconcile relevant mobile money and advance records.
  • Report discrepancies or outstanding balances to the appropriate supervisor.
5. Banking Support
The Finance Administrator will act as the organization's bank agent as required.
This may involve:
  • Supporting banking transactions.
  • Maintaining banking records.
  • Following organizational banking procedures.
  • Ensuring transactions are properly documented.
  • Supporting reconciliation of bank transactions.
  • Maintaining confidentiality of financial information.
The successful candidate must demonstrate high levels of integrity and accountability when handling organizational funds.
6. Financial Reporting
The Finance Administrator will support the preparation of accurate financial reports.
Responsibilities include:
  • Assist with periodic financial reports.
  • Compile financial information required by management.
  • Support budget reports.
  • Provide financial information for decision-making.
  • Maintain supporting schedules.
  • Ensure financial information is accurate and complete.
  • Assist with donor-related financial reporting where required.
7. Budget Monitoring
The Finance Administrator will support effective budget management.
Key responsibilities include:
  • Monitor expenditure against approved budgets.
  • Record budget-related information.
  • Identify significant budget variances.
  • Provide information to the Finance and Administration Manager.
  • Support preparation of budget reports.
  • Assist in annual budgeting processes.
  • Help ensure expenditure is consistent with approved budgets.
8. Payroll and Staff-Related Financial Support
The position will provide support for payroll-related activities.
Responsibilities may include:
  • Assist with payroll preparation.
  • Verify relevant payroll information.
  • Support payroll-related accounting entries.
  • Maintain appropriate payroll documentation.
  • Support statutory deductions and reporting.
  • Maintain confidentiality of employee financial information.

9. Procurement Support

The Finance Administrator will support procurement and purchasing activities.
Responsibilities include:
  • Support procurement processes.
  • Review financial documentation relating to purchases.
  • Assist with payment processing.
  • Maintain procurement records.
  • Ensure financial procedures are followed.
  • Support the Finance and Administration Manager with procurement-related activities.
  • Assist in ensuring purchases are properly documented and authorized.

10. Insurance Administration

The successful candidate will support organizational insurance matters.
Responsibilities may include:
  • Maintain insurance-related records.
  • Support renewal processes.
  • Keep relevant insurance documentation organized.
  • Assist with communication with insurance providers.
  • Support the Finance and Administration Manager with insurance administration.

11. Statutory Compliance

The Finance Administrator will support compliance with applicable Ugandan statutory requirements.
The role requires understanding of statutory obligations such as:
  • PAYE.
  • NSSF.
  • Withholding tax.
  • Other applicable statutory obligations.
Responsibilities include:
  • Assist with preparation and submission of statutory returns.
  • Monitor relevant compliance deadlines.
  • Maintain statutory records.
  • Ensure supporting documentation is properly filed.
  • Assist with resolving compliance issues.
  • Support the Finance and Administration Manager with statutory reporting.

12. Vehicle and Transport Administration

The Finance Administrator will oversee vehicle-related administrative requirements.
Responsibilities include:
  • Monitor vehicle maintenance.
  • Coordinate routine servicing.
  • Follow up on vehicle repairs.
  • Maintain vehicle-related records.
  • Ensure vehicles are appropriately maintained.
  • Support scheduling of vehicle maintenance.
  • Monitor relevant vehicle documentation.
The position requires at least two years of driving experience, with automatic driving being essential and manual driving experience considered an advantage.

13. Office IT Support and Administration

The role includes responsibility for supporting office IT requirements.
Responsibilities may include:
  • Monitor basic office IT requirements.
  • Coordinate IT-related maintenance or support.
  • Ensure office equipment is properly maintained.
  • Report IT issues to the appropriate service provider or responsible person.
  • Support efficient use of office technology.
  • Maintain relevant IT-related administrative records.
The Finance Administrator should therefore be comfortable using Microsoft Office applications and working with basic office technology.

14. Premises and Security Management

The Finance Administrator will support the management of organizational premises and security.
Responsibilities include:
  • Monitor office premises.
  • Coordinate routine premises-related requirements.
  • Support office security arrangements.
  • Supervise security guards.
  • Monitor security-related concerns.
  • Report security issues to management.
  • Ensure appropriate security procedures are followed.

15. Governance and Board Support

The successful candidate will contribute to organizational governance activities.
Responsibilities may include:
  • Support Board-related administrative activities.
  • Prepare relevant financial information.
  • Assist with documentation required for Board activities.
  • Maintain appropriate governance records.
  • Support compliance with organizational policies.
  • Assist the Finance and Administration Manager with governance requirements.

16. Budgeting and Planning

The Finance Administrator will contribute to organizational budgeting activities.
Responsibilities include:
  • Support annual budget preparation.
  • Provide financial information for budgeting.
  • Assist in reviewing historical expenditure.
  • Support budget projections.
  • Monitor budget performance.
  • Provide information required for financial planning.
  • Work closely with the Finance and Administration Manager.

Qualifications and Requirements

Essential Education
Applicants must have:
  • A Bachelor's Degree in Accounting, Finance, Commerce (Accounting option), Business Administration (Accounting/Finance), or a related field from a recognized university.
Professional Accounting Qualification
A Level II qualification in a recognized professional accounting qualification such as CPA or an equivalent qualification is desirable.
Applicants who are pursuing or have completed relevant professional accounting qualifications may have an advantage.

Required Professional Experience

Candidates should have:
  • At least 2–3 years of relevant experience in finance or accounting.
  • Experience working in an NGO, Christian ministry, donor-funded organization, or similar environment is preferred.
  • Experience preparing financial reports.
  • Experience maintaining accounting records.
  • Experience conducting bank reconciliations.
  • Experience monitoring budgets.
  • Experience using QuickBooks accounting software.
  • At least two years of driving experience.
  • Experience driving automatic vehicles is essential.
  • Manual driving experience is an added advantage.
  • A clean driving permit for a car.

Technical Skills

The successful candidate should be proficient in:
  • Microsoft Excel.
  • Microsoft Word.
  • Microsoft Office applications.
  • QuickBooks accounting software.
  • Digital financial record keeping.
  • Financial reporting.
  • Spreadsheet management.
  • Basic data analysis.
Strong Excel skills are particularly useful for budgeting, reconciliations, reporting, and financial analysis.

Knowledge and Competencies

Accounting and Financial Management
Candidates should have a sound understanding of:
  • Accounting principles.
  • Financial management.
  • Financial reporting.
  • Bank reconciliations.
  • Budget monitoring.
  • Internal controls.
  • Cash management.
  • Financial documentation.
Ugandan Tax Knowledge
Applicants should understand relevant Ugandan statutory requirements, including:
  • PAYE.
  • NSSF.
  • Withholding tax.
  • Other applicable statutory obligations.
Donor Compliance
Experience or knowledge of donor-funded financial environments is an advantage.
Applicants should understand the importance of:
  • Proper documentation.
  • Accountability.
  • Budget compliance.
  • Financial reporting.
  • Audit trails.
  • Donor requirements.
Internal Controls
The Finance Administrator should understand basic financial controls and financial risk management.
This includes:
  • Authorization of transactions.
  • Segregation of duties.
  • Reconciliations.
  • Documentation.
  • Cash controls.
  • Financial reviews.
  • Audit preparation.

Personal Qualities

The ideal candidate should demonstrate:
  • Integrity.
  • Accountability.
  • Transparency.
  • Confidentiality.
  • Accuracy.
  • Strong attention to detail.
  • Reliability.
  • Good judgment.
  • Strong numerical ability.
  • Analytical thinking.
  • Organization.
  • Professionalism.
  • Good interpersonal skills.
  • Ability to work independently.
  • Ability to manage multiple responsibilities.
  • Commitment to responsible stewardship of organizational resources.

Christian Faith Requirement

Abaana Ministries states that because it is a Christian organization supported mainly by churches from the UK and Ireland and works mainly with church partners in Uganda, there is an operational requirement for this role that the successful candidate must be a born-again Christian.
Applicants should carefully consider this stated organizational requirement before applying.

What the Finance Administrator May Do on a Typical Day

A typical working day could involve:
  1. Reviewing emails and financial requests.
  2. Recording transactions in QuickBooks.
  3. Checking expense documentation.
  4. Reviewing bank transactions.
  5. Supporting bank reconciliation.
  6. Checking mobile money transactions.
  7. Following up on staff advances.
  8. Monitoring budget expenditure.
  9. Preparing financial information for management.
  10. Supporting statutory return preparation.
  11. Processing or reviewing payroll-related information.
  12. Supporting procurement activities.
  13. Following up on vehicle maintenance.
  14. Checking office IT or premises requirements.
  15. Monitoring security arrangements.
  16. Updating financial and administrative records.

Why This Role Is Important

The Finance Administrator helps ensure that organizational resources are used responsibly and that financial information is accurate, transparent, and available for management decision-making.
The role supports:
  • Financial accountability.
  • Donor compliance.
  • Budget control.
  • Statutory compliance.
  • Accurate accounting.
  • Cash management.
  • Good internal controls.
  • Effective administration.
  • Organizational governance.
  • Responsible stewardship of resources.

Career Development

The position can provide valuable experience for professionals interested in:
  • Financial management.
  • NGO finance.
  • Accounting.
  • Donor-funded financial management.
  • Financial reporting.
  • Budget management.
  • Compliance.
  • Administration.
  • Operations.
  • Nonprofit management.
With additional experience and professional qualifications, candidates may progress toward positions such as:
  • Senior Finance Administrator.
  • Accountant.
  • Finance Officer.
  • Finance and Administration Officer.
  • Senior Accountant.
  • Finance Manager.
  • Finance and Administration Manager.

Interview Tips for Finance Administrator Applicants

1. Revise Accounting Fundamentals
Be prepared to discuss:
  • Double-entry accounting.
  • Bank reconciliation.
  • Accruals.
  • Expense recording.
  • Budget monitoring.
  • Financial reporting.
  • Internal controls.
  • Cash management.
2. Prepare for QuickBooks Questions
Because QuickBooks experience is specifically required, be ready to explain:
  • How you record expenses.
  • How you record income.
  • How you reconcile accounts.
  • How you generate reports.
  • How you correct errors.
  • How you maintain accurate accounting records.
3. Prepare for Excel Questions
Revise practical Excel skills such as:
  • SUM formulas.
  • Sorting and filtering.
  • Basic calculations.
  • Tables.
  • Formatting.
  • Spreadsheet organization.
  • Budget tracking.
  • Financial reconciliations.
4. Prepare for Budget Questions
You may be asked:
  • How do you monitor a budget?
  • How do you identify a budget variance?
  • What would you do if expenditure exceeds the approved budget?
  • How can an organization improve financial accountability?
Use practical examples where possible.
5. Prepare for Tax and Compliance Questions
Be ready to demonstrate your understanding of:
  • PAYE.
  • NSSF.
  • Withholding tax.
  • Statutory returns.
  • Filing deadlines.
  • Financial documentation.
6. Prepare for Internal Control Questions
Possible questions include:
  • What is segregation of duties?
  • How would you prevent financial errors?
  • How do you ensure cash accountability?
  • Why are bank reconciliations important?
  • How do you identify financial risks?
7. Prepare for NGO and Donor-Funded Finance Questions
If you have NGO experience, prepare examples of:
  • Donor reporting.
  • Budget compliance.
  • Supporting documentation.
  • Audit preparation.
  • Financial accountability.
  • Grant expenditure monitoring.
8. Prepare for Driving Questions
Because driving is part of the role, be prepared to discuss:
  • Your years of driving experience.
  • Automatic vehicle experience.
  • Manual vehicle experience.
  • Driving permit.
  • Experience handling organizational vehicles.
  • Safe driving practices.

CV Tips for Finance Administrator Applicants

Your CV should be tailored specifically to the Finance Administrator position.
Highlight Your Qualifications
Clearly show:
  • Bachelor's Degree.
  • CPA or equivalent professional accounting qualification.
  • Level II professional accounting studies where applicable.
  • Relevant finance or accounting training.
Highlight Relevant Experience
Focus on experience involving:
  • Financial reporting.
  • Accounting.
  • QuickBooks.
  • Bank reconciliation.
  • Budget monitoring.
  • Cash management.
  • Mobile money.
  • Staff advances.
  • Payroll.
  • Procurement.
  • Tax compliance.
  • Donor reporting.
  • Internal controls.
  • Financial administration.
Highlight NGO Experience
If you have worked for an NGO, Christian ministry, charity, or donor-funded organization, make this prominent in your CV.
Mention the types of financial responsibilities you handled.
Show QuickBooks Experience Clearly
Do not simply list "QuickBooks" under skills.
Explain how you used it, for example:
  • Recorded income and expenses.
  • Prepared financial reports.
  • Maintained accounting records.
  • Reconciled accounts.
  • Monitored budgets.
Include Driving Experience
Clearly state:
  • Number of years driving.
  • Automatic vehicle experience.
  • Manual vehicle experience.
  • Valid driving permit.
  • Types of vehicles driven.
Use Achievement-Based Statements
Where possible, include measurable achievements such as:
  • Improved bank reconciliation timelines.
  • Maintained accurate financial records for multiple projects.
  • Supported preparation of donor financial reports.
  • Improved budget monitoring processes.
  • Reduced outstanding staff advances.
Only include achievements that accurately reflect your experience.

Cover Letter Tips

A strong cover letter should explain why you are suitable for the Finance Administrator position at Abaana Ministries.
Highlight:
  • Your Bachelor's Degree.
  • Professional accounting qualification or studies.
  • 2–3 years of relevant finance/accounting experience.
  • QuickBooks experience.
  • Financial reporting.
  • Bank reconciliations.
  • Budget monitoring.
  • Tax and statutory compliance.
  • Internal controls.
  • NGO or donor-funded experience.
  • Driving experience.
  • Strong integrity and attention to detail.
Because Abaana Ministries specifies a Christian faith requirement, applicants who meet that requirement should demonstrate their suitability for working within the organization's Christian mission and values.

How to Apply

Interested candidates should send a short cover email to:
According to the advertisement, applicants will receive an automatic job link containing the full job pack and further application instructions.
Applicants should follow the instructions provided in the job pack after receiving the link.

Application Deadline / Expiry Date

Application deadline: Not specified in the provided advertisement.
Since no closing date is included in the vacancy information provided, interested candidates should apply as soon as possible.

Application Checklist

Before applying, ensure you can demonstrate:
  • Bachelor's Degree in Accounting, Finance, Commerce, Business Administration, or related field.
  • 2–3 years of relevant finance/accounting experience.
  • NGO, Christian ministry, or donor-funded experience where applicable.
  • QuickBooks experience.
  • Financial reporting experience.
  • Bank reconciliation experience.
  • Budget monitoring experience.
  • Microsoft Excel proficiency.
  • Microsoft Word proficiency.
  • Knowledge of Ugandan tax obligations.
  • Understanding of internal controls.
  • At least two years of driving experience.
  • Automatic driving experience.
  • Clean car driving permit.
  • Professional integrity and confidentiality.
  • Suitability for the organization's stated Christian faith requirement.

Frequently Asked Questions

What is the position?
The position is Finance Administrator at Abaana Ministries.
Where is the job located?
The position is based in Kira, Wakiso, Uganda, with occasional town-based fieldwork.
What qualification is required?
Applicants need a Bachelor's Degree in Accounting, Finance, Commerce (Accounting option), Business Administration (Accounting/Finance), or a related field from a recognized university.
How much experience is required?
Applicants should have 2–3 years of relevant finance or accounting experience.
Is QuickBooks experience required?
Yes. Experience using QuickBooks accounting software is specifically listed as an essential requirement.
Is NGO experience required?
Experience in an NGO, Christian ministry, or donor-funded environment is preferred.
Is professional accounting certification required?
A Level II qualification in a recognized professional accounting qualification such as CPA, or an equivalent qualification, is listed as desirable.
Is driving experience required?
Yes. Applicants need at least two years of driving experience, with automatic driving being essential and manual driving an advantage.
What tax knowledge is required?
Applicants should understand Ugandan statutory obligations including PAYE, NSSF, withholding tax, and other applicable requirements.
Is Christian faith a requirement?
Yes. The advertisement states that the successful candidate must be a born-again Christian due to the organization's Christian mission and church partnerships.
What is the application deadline?
No application deadline is provided in the supplied advertisement.
How do I apply?
Send a short cover email to Jobs@abaana.org.ug. You will receive an automatic job link containing the job pack and further application instructions.

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About Company

Abaana Ministries

Abaana Ministries

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Job Overview

  • Job Type: Full time
  • Experience Level: Intermediate
  • Education Level: Bachelors
  • Vacancies: 1
  • Category: Banking & Finance
  • Location: Uganda
  • Application: via Email

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