Administrative Assistant
Abaana Ministries
Uganda
Full time
Banking & Finance
Posted: Aug 10, 2026
1 month ago
97 views
Job Description
Administrative Assistant – Abaana Ministries
Job Title: Administrative Assistant
Organization: Abaana Ministries
Job Category: Administrative
Employment Type: Full Time
Duty Station: Kira, Wakiso, Uganda
Work Arrangement: Office-based with occasional town-based fieldwork
Application Deadline: Not specified in the advertisement
Organization: Abaana Ministries
Job Category: Administrative
Employment Type: Full Time
Duty Station: Kira, Wakiso, Uganda
Work Arrangement: Office-based with occasional town-based fieldwork
Application Deadline: Not specified in the advertisement
About Abaana Ministries
Abaana Ministries is a Christian non-governmental organization focused on empowering vulnerable children and working with church partners in Uganda.
The organization is supported mainly by churches from the United Kingdom and Ireland and works closely with church partners and other stakeholders to support children and communities.
Abaana Ministries is seeking a mature and suitably qualified Administrative Assistant to support its administration function through clerical work, logistics, financial support, office coordination, and general operational activities.
The successful candidate will work from the organization's office in Kira, Wakiso, with occasional town-based fieldwork.
Job Summary
The Administrative Assistant will provide administrative, financial, clerical, logistics, and office support to ensure the smooth day-to-day running of the organization.
The position involves maintaining accurate financial and office records, supporting procurement and payments, managing office supplies and stores, handling cash and records, coordinating routine errands and correspondence, taking minutes during staff meetings, and providing driving support when required.
The successful applicant should be highly organized, trustworthy, detail-oriented, capable of managing multiple responsibilities, and comfortable working with people from different backgrounds.
Because Abaana Ministries is a Christian organization that works primarily with church partners, the organization states that there is an operational requirement for the successful candidate to be a born-again Christian.
Key Responsibilities
1. Administrative and Clerical Support
The Administrative Assistant will support the organization's daily administrative operations.
Responsibilities may include:
- Providing general clerical and administrative support.
- Maintaining organized office records.
- Preparing and filing documents.
- Managing routine correspondence.
- Supporting staff with administrative requests.
- Maintaining accurate operational records.
- Assisting with office scheduling and coordination.
- Ensuring important documents are properly stored and easily accessible.
- Supporting the smooth running of the office.
2. Financial and Cashiering Support
The role includes providing basic financial and cashiering assistance.
Key duties include:
- Handling cash responsibly.
- Maintaining accurate cash records.
- Recording financial transactions.
- Supporting payment processing.
- Maintaining appropriate documentation for payments.
- Keeping financial records organized.
- Supporting reconciliation of cash and related records.
- Ensuring financial documents are properly filed.
- Supporting the administration team with routine financial tasks.
Candidates should demonstrate a high level of integrity and attention to detail when handling money and financial records.
3. Procurement Support
The Administrative Assistant will provide support for routine procurement activities.
Responsibilities may include:
- Supporting procurement of office supplies.
- Assisting with purchase requests.
- Obtaining or organizing relevant procurement documentation.
- Maintaining procurement records.
- Following organizational procurement procedures.
- Supporting payment documentation.
- Monitoring office supply requirements.
- Communicating procurement needs to the appropriate staff.
4. Office Supplies and Stores Management
The successful candidate will help ensure that office supplies and other organizational stocks are properly managed.
Responsibilities include:
- Monitoring office supplies.
- Maintaining stock records.
- Recording incoming and outgoing items.
- Conducting stock checks when required.
- Identifying items that need replenishment.
- Keeping stores organized.
- Ensuring records accurately reflect available stock.
- Reporting stock discrepancies or shortages.
Strong organization and record-keeping skills are therefore important for this position.
5. Logistics and Office Support
The Administrative Assistant will assist with routine logistical activities required for the smooth running of the organization.
This may include:
- Coordinating routine office errands.
- Supporting logistics arrangements.
- Assisting with movement of documents and supplies.
- Supporting office activities and events.
- Coordinating routine administrative requests.
- Providing logistical support to staff when required.
6. Driving and Field Support
The position requires driving experience and may involve town-based fieldwork.
The successful candidate should be able to:
- Drive organizational vehicles or motorcycles where authorized.
- Conduct routine office errands.
- Support transportation requirements.
- Assist with town-based field activities.
- Maintain responsible driving practices.
- Ensure vehicles or motorcycles are handled appropriately.
- Follow organizational policies relating to transportation and vehicle use.
Applicants are required to have at least two years of driving experience and a clean driving permit for a car and/or motorbike.
The advertised requirements include experience driving both manual and automatic vehicles.
7. Meeting and Documentation Support
The Administrative Assistant may support staff meetings and organizational documentation.
Responsibilities include:
- Taking minutes during staff meetings.
- Recording key decisions and action points.
- Organizing meeting documents.
- Filing minutes and related records.
- Following up on administrative documentation where required.
8. Records Management
Accurate records are an important part of the role.
The successful candidate will support:
- Administrative record keeping.
- Financial records.
- Cash records.
- Stock records.
- Procurement documentation.
- Office correspondence.
- Operational records.
- Meeting minutes.
- Other organizational documentation.
Qualifications and Requirements
Essential Education
Applicants must have:
- A Diploma in Business, Finance, Secretarial Studies, or an equivalent qualification.
A relevant qualification should demonstrate the applicant's ability to perform administrative, financial, clerical, or office-support duties.
Computer Skills
Applicants must be proficient in:
- Email.
- Microsoft Word.
- Microsoft Excel.
Particular emphasis is placed on Excel, as the role involves maintaining financial, stock, administrative, and operational records.
Applicants should be comfortable creating, updating, organizing, and maintaining spreadsheets.
Professional Experience
Candidates must have:
- At least three years of work experience in a non-profit office setting.
- Experience in either a Christian faith-based NGO or a non-Christian nonprofit organization is acceptable.
- At least two years of experience handling cash and maintaining records.
- At least two years of driving experience.
- Experience driving manual and automatic vehicles.
- A clean driving permit for a car and/or motorbike.
Desired Qualifications
A Bachelor's Degree in a relevant field is desirable.
Relevant degree areas include:
- Business Studies.
- Finance.
- Secretarial Studies.
- Business Administration.
- Accounting.
- Other related fields.
A bachelor's degree is an advantage but is listed as a desired rather than essential qualification.
Desired Experience and Skills
The organization would prefer candidates who have:
- Experience working with people from different backgrounds.
- Strong interpersonal skills.
- Excellent organizational skills.
- Experience managing stocks.
- Experience maintaining accurate records.
- Ability to manage multiple responsibilities simultaneously.
- Strong attention to detail.
- Good communication skills.
- Ability to work professionally with staff and partners.
Christian Faith Requirement
Abaana Ministries states that because it is a Christian organization supported mainly by churches from the UK and Ireland and works primarily with church partners in Uganda, there is an operational requirement for the successful candidate to be a born-again Christian.
Applicants should carefully consider this stated organizational requirement before applying.
Personal Qualities
The ideal Administrative Assistant should demonstrate:
- Integrity.
- Reliability.
- Organization.
- Confidentiality.
- Attention to detail.
- Good interpersonal skills.
- Responsibility.
- Flexibility.
- Ability to manage multiple tasks.
- Good communication.
- Teamwork.
- Willingness to support colleagues.
- Professional conduct.
- Ability to work independently when required.
What the Administrative Assistant May Do on a Typical Day
A typical working day could involve:
- Checking emails and administrative requests.
- Updating office records.
- Handling routine correspondence.
- Recording cash transactions.
- Supporting payment documentation.
- Checking office supplies and stock records.
- Supporting procurement activities.
- Organizing administrative documents.
- Taking minutes during staff meetings.
- Filing financial and operational records.
- Running authorized office errands.
- Providing driving support when required.
- Supporting staff with logistics.
- Updating Excel records.
- Following up on outstanding administrative tasks.
Why This Role Is Important
The Administrative Assistant plays an important role in ensuring that the organization's daily operations run efficiently.
Accurate financial records, well-managed office supplies, effective administration, reliable logistics, and properly maintained documentation enable staff to concentrate on the organization's wider mission of supporting vulnerable children and communities.
The position therefore combines administration, finance support, logistics, record keeping, procurement, cashiering, stores management, and driving support.
Career Development
This position can provide valuable experience for professionals interested in careers in:
- Administration.
- Finance administration.
- NGO administration.
- Office management.
- Logistics.
- Procurement.
- Stores management.
- Cashiering.
- Operations.
- Project administration.
- Nonprofit management.
With additional experience and professional development, an Administrative Assistant may progress toward roles such as Senior Administrative Assistant, Administration Officer, Finance and Administration Officer, Office Manager, Operations Officer, or Project Administrator.
Interview Tips for Administrative Assistant Applicants
1. Understand the Organization
Research Abaana Ministries and understand its work with vulnerable children, churches, and communities.
Be prepared to explain why you are interested in working for a nonprofit organization.
2. Prepare for Administrative Questions
You may be asked:
- How do you organize multiple administrative tasks?
- How do you prioritize urgent requests?
- How do you maintain accurate records?
- How do you handle confidential documents?
- How do you ensure important deadlines are not missed?
Provide practical examples from your previous work.
3. Prepare for Cash-Handling Questions
Because cash handling is an essential requirement, be prepared to explain:
- Your previous cashiering experience.
- How you maintain cash records.
- How you reconcile cash.
- How you prevent errors.
- How you handle discrepancies.
- How you maintain confidentiality and accountability.
4. Prepare for Excel Questions
Applicants should revise basic Microsoft Excel skills, including:
- Creating spreadsheets.
- Entering and formatting data.
- Sorting and filtering.
- Basic formulas.
- Totals and calculations.
- Maintaining stock records.
- Maintaining financial records.
5. Prepare for Driving Questions
Be prepared to discuss:
- Your driving experience.
- Manual and automatic vehicle experience.
- Experience with motorbikes if applicable.
- Your driving permit.
- Experience conducting organizational errands.
- Your approach to safe and responsible driving.
6. Prepare for Christian Organization Questions
Because the organization specifically states a Christian faith requirement, applicants should be prepared to discuss their Christian faith and how they would work respectfully within a Christian organizational environment.
7. Demonstrate Organization
Use examples showing how you have successfully managed several responsibilities at the same time.
CV Tips for Administrative Assistant Applicants
Your CV should be specifically tailored to the Administrative Assistant position.
Highlight Relevant Experience
Focus on experience involving:
- Office administration.
- NGO administration.
- Cash handling.
- Financial record keeping.
- Procurement support.
- Stock management.
- Stores management.
- Logistics.
- Driving.
- Microsoft Excel.
- Microsoft Word.
- Email communication.
- Record keeping.
- Meeting minutes.
Show Your Cash-Handling Experience
Clearly state how long you have handled cash and the responsibilities you performed.
For example, mention experience with:
- Cash receipts.
- Petty cash.
- Cash reconciliation.
- Payment records.
- Financial documentation.
Highlight Driving Experience
Clearly indicate:
- Years of driving experience.
- Vehicle types driven.
- Manual and automatic experience.
- Car and/or motorbike experience.
- Driving permit class where relevant.
Show Measurable Achievements
Where possible, demonstrate your impact.
For example:
- Maintained accurate records for X office transactions.
- Managed office supplies for X staff.
- Supported procurement activities across X projects.
- Maintained accurate stock records.
- Reduced administrative filing delays through improved record organization.
Only include figures that accurately represent your experience.
Cover Letter Tips
Your cover letter should explain why you are suitable for the Administrative Assistant position at Abaana Ministries.
Highlight:
- Your Diploma or relevant degree.
- Your nonprofit or NGO office experience.
- Cash-handling experience.
- Record-keeping skills.
- Microsoft Excel, Word, and email proficiency.
- Stock and stores management experience.
- Procurement and logistics experience.
- Driving experience.
- Ability to manage multiple responsibilities.
- Strong interpersonal skills.
- Interest in supporting the organization's work.
Because the advertisement specifies a Christian faith requirement, applicants who meet that requirement should address their suitability for working within the organization's Christian mission and environment.
How to Apply
Interested candidates should email a short cover email to:
According to the advertisement, applicants will receive an automatic job link containing the full job pack and further application instructions.
Applicants should carefully follow the instructions contained in the job pack after receiving the link.
Application Deadline / Expiry Date
Application deadline: Not specified in the provided advertisement.
Candidates should apply as soon as possible because no closing date is provided in the vacancy information.
Application Checklist
Before applying, ensure that you can demonstrate:
- Diploma in Business, Finance, Secretarial Studies, or equivalent.
- At least 3 years' nonprofit office experience.
- At least 2 years' cash-handling and record-keeping experience.
- At least 2 years' driving experience.
- Experience with manual and automatic vehicles.
- Clean driving permit for car and/or motorbike.
- Microsoft Excel proficiency.
- Microsoft Word proficiency.
- Email proficiency.
- Stock and record-management experience.
- Ability to manage multiple duties.
- Strong interpersonal skills.
- Suitability for the organization's stated Christian faith requirement.
Frequently Asked Questions
What is the position?
The position is Administrative Assistant at Abaana Ministries.
Where is the job located?
The position is office-based in Kira, Wakiso, Uganda, with occasional town-based fieldwork.
What qualification is required?
Applicants need a Diploma in Business, Finance, Secretarial Studies, or an equivalent qualification.
Is a bachelor's degree required?
A bachelor's degree in a relevant field is listed as desired, rather than essential.
How much office experience is required?
Applicants need at least three years of experience working in a nonprofit office setting.
How much cash-handling experience is required?
At least two years of experience handling cash and keeping records is required.
Is driving experience required?
Yes. Applicants need at least two years of driving experience, including manual and automatic driving, and a clean driving permit for a car and/or motorbike.
What computer skills are required?
Applicants must be proficient in Email, Microsoft Word, and particularly Microsoft Excel.
Is Christian faith a requirement?
Yes. The advertisement states that there is an operational requirement for the successful candidate to be a born-again Christian because of the organization's Christian mission and church partnerships.
What is the application deadline?
No specific application deadline is provided in the supplied advertisement.
How do I apply?
Send a short cover email to Jobs@abaana.org.ug. An automatic job link with the full job pack and further application instructions will then be provided.
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About Company
Abaana Ministries
Apply via Email
Send your application to:
Jobs@abaana.org.ug
Include CV and cover letter
Use job title as subject
Job Overview
- Job Type: Full time
- Experience Level: Intermediate
- Education Level: Bachelors
- Vacancies: 1
- Category: Banking & Finance
- Location: Uganda
- Application: via Email