PROCUREMENT OFFICER

Position Summary

Key Duties & Responsibilities

• Review specifications, Bills of Quantities (BOQs), and Terms of Reference (TORs) submitted by user departments.
• Provide procurement guidance and feedback to user departments.
• Prepare solicitation and bidding documents for approval by the Contracts Committee.
• Conduct procurement processes in accordance with PPDA regulations and company policies.
• Receive, open, and evaluate bids following approved procurement procedures.
• Coordinate contract award processes and ensure compliance with Contracts Committee decisions.
• Prepare Local Purchase Orders (LPOs) for approved procurements.
• Monitor procurement timelines and ensure timely delivery of goods, works, and services.

• Support implementation and administration of the Oracle ERP Procurement-to-Pay (P2P) cycle.
• Manage procurement-related system activities including requisitioning, sourcing, supplier registration, supplier qualification, contract management, and reporting.
• Support inventory transactions including receiving, returns, and material management processes.
• Ensure procurement data accuracy and integrity within ERP systems.
• Generate procurement reports and analytics to support management decision-making.

• Maintain an updated supplier database and supplier performance records.
• Coordinate supplier registration, qualification, and evaluation processes.
• Monitor supplier performance and recommend improvement initiatives.
• Support contract administration and maintain procurement documentation.
• Build and maintain effective supplier relationships to ensure value for money and continuous service delivery.

• Liaise with user departments to ensure procurement requirements are clearly defined and delivered on time.
• Coordinate with Stores, Engineering, Catering, and other departments regarding procurement deliveries.
• Provide procurement advisory services and support to internal stakeholders.
• Facilitate communication between suppliers and user departments throughout contract execution.

• Ensure compliance with the PPDA Act, PPDA Regulations, and Uganda Airlines Procurement Manual.
• Maintain complete and accurate procurement records for audit and accountability purposes.
• Promote transparency, fairness, and integrity throughout procurement processes.
• Support internal and external procurement audits.
• Identify procurement risks and recommend mitigation measures.

• Prepare periodic procurement performance reports.
• Monitor procurement activities and recommend process improvements.
• Support initiatives aimed at improving procurement efficiency and cost effectiveness.
• Contribute to the continuous improvement of procurement systems and procedures.

• Perform any other duties assigned by the Manager Procurement from time to time.

Qualifications & Experience

• Bachelor’s Degree in Procurement and Supply Chain Management, Logistics Management, Commerce, Business Administration (Procurement Option), or a related field from a recognized institution.
• Professional certification and membership with the Institute of Procurement Professionals of Uganda (IPPU) and/or Chartered Institute of Procurement and Supply (CIPS) is required.
• Minimum of five (5) years of relevant procurement experience in a reputable organization.
• Demonstrated experience working with ERP systems, preferably Oracle ERP, Microsoft ERP, or similar procurement platforms.
• Strong knowledge of PPDA laws, regulations, and procurement procedures.
• Knowledge of stores and inventory management procedures.
• Understanding of airline procurement processes, aviation supplies, aircraft spare parts procurement, and catering procurement.
• Experience in contract management and supplier relationship management.

Core Competencies

• Procurement Planning
• Strategic Sourcing
• Tender Management
• Contract Management
• Supplier Relationship Management
• Inventory Management
• Logistics Coordination

• PPDA Compliance
• Procurement Auditing
• Risk Management
• Regulatory Compliance
• Procurement Documentation

• Oracle ERP
• Procurement-to-Pay (P2P)
• ERP Administration
• Procurement Reporting
• Data Analysis

• Negotiation Skills
• Analytical Thinking
• Communication Skills
• Stakeholder Management
• Problem Solving
• Organizational Skills
• Attention to Detail

Application Process

Position Summary

Key Duties & Responsibilities

• Clean and maintain aircraft cabins according to Uganda Airlines standards and aviation hygiene requirements.
• Wipe and sanitize cabin surfaces including seats, tray tables, armrests, overhead compartments, and passenger touchpoints.
• Clean seat pockets and remove litter, debris, and unwanted materials.
• Vacuum aircraft floors, aisles, seating areas, and cabin carpets.
• Collect, remove, and dispose of waste from aircraft cabins.
• Empty and clean waste bins and receptacles.
• Thoroughly clean and sanitize aircraft lavatories.
• Use approved cleaning products, disinfectants, and air fresheners where required.

• Restock seat pockets with inflight magazines, safety cards, and promotional materials.
• Ensure passenger areas and aisles are clear, clean, and ready for boarding.
• Conduct final cabin presentation checks before departure.
• Support efficient aircraft turnaround activities within scheduled operational timelines.
• Maintain a professional cabin appearance that enhances passenger experience.

• Maintain a safe working environment while carrying out cabin cleaning duties.
• Adhere to all airside safety regulations, operational procedures, and company policies.
• Safeguard and report lost property or personal belongings left behind by passengers.
• Handle cleaning equipment, chemicals, and materials safely and responsibly.
• Comply with Dangerous Goods Regulations (DGR) awareness requirements.
• Follow occupational health and safety standards at all times.

• Interact professionally and courteously with passengers during transit operations.
• Promote a positive image of Uganda Airlines through excellent conduct and appearance.
• Support the delivery of exceptional customer experiences through high standards of cleanliness and presentation.
• Respond appropriately to customer concerns within the scope of assigned responsibilities.

• Maintain excellent personal hygiene and grooming standards.
• Wear prescribed uniforms and personal protective equipment (PPE) as required.
• Demonstrate professionalism, reliability, accountability, and integrity in all duties.
• Uphold company values and maintain a positive working attitude.

• Perform any other duties assigned by the Cabin Grooming Supervisor.
• Support operational activities aimed at improving service delivery and aircraft readiness.
• Participate in safety briefings, training programs, and operational meetings as required.

Qualifications & Experience

• Uganda Advanced Certificate of Education (UACE) or equivalent qualification.
• Minimum of two (2) years of experience in cleaning services, housekeeping, hospitality, aviation support services, or a related field.
• Knowledge of cleaning procedures, sanitation standards, and proper handling of cleaning chemicals and equipment.
• Basic knowledge of airside safety procedures.
• Awareness of Airside Driving requirements and Dangerous Goods Regulations (DGR) is an added advantage.
• Ability to work shifts, weekends, public holidays, and flexible schedules.

Core Competencies

• Aircraft Cabin Cleaning
• Housekeeping Services
• Sanitation Management
• Waste Management
• Cabin Preparation
• Hygiene Standards

• Airside Safety Procedures
• Occupational Health & Safety
• Dangerous Goods Awareness
• Risk Management
• Safety Compliance

• Customer Care
• Passenger Support
• Professional Communication
• Service Excellence
• Customer Satisfaction

• Attention to Detail
• Time Management
• Teamwork
• Reliability
• Flexibility
• Organizational Skills
• Physical Stamina

Application Process