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World Food Programme

2 Jobs at World Food Programme (Management Services Assistant (Fleet) & Business Support Assistant (Assets) )

World Food Programme

Uganda Full time Others
Posted: May 25, 2026 4 weeks ago 22 views

Job Description

Fleet & Carpooling Officer – World Food Programme (WFP Uganda)
Job Summary
World Food Programme is hiring a Fleet & Carpooling Officer in Uganda to support transport, fleet management, driver supervision, and administrative coordination for its operations. The role ensures efficient vehicle utilization, compliance, safety, and cost-effective transport services across field and country offices.
Deadline for Applications
8 June 2026 – 23:59 (GMT+3, Kampala Time)
About WFP
World Food Programme is the world’s largest humanitarian organization, focused on saving lives in emergencies and building pathways to peace, stability, and prosperity through food assistance.
WFP values:
  • Integrity
  • Collaboration
  • Commitment
  • Humanity
  • Inclusion
Key Responsibilities
1. Carpooling Management
  • Track and process booking requests in real time
  • Assign drivers and vehicles for trips
  • Maintain mobility planner and trip records
  • Generate cost recovery and monthly performance reports
  • Analyze KPIs (ride usage, efficiency, cost savings)
2. Driver Management
  • Supervise drivers and daily assignments
  • Monitor performance, attendance, and discipline
  • Ensure proper training and professional conduct
  • Manage leave schedules and logbook accuracy
  • Provide transport guidance and support to field offices
3. Vehicle Management
  • Monitor fleet utilization and vehicle routing
  • Ensure compliance with WFP transport policies
  • Manage fuel cards and vehicle insurance
  • Track vehicle movements using monitoring systems
  • Oversee maintenance, repairs, and accident reporting
  • Ensure safety and MOSS compliance standards
4. Fleet Management System (FMS)
  • Update and maintain fleet and asset records
  • Monitor fuel logs, maintenance, and accident reports
  • Ensure data accuracy across systems
  • Maintain staff and driver records in FMS
5. Contract Management
  • Manage vendor contracts (fuel, repairs, insurance)
  • Support procurement and renewal processes
  • Evaluate supplier performance
  • Maintain SOPs and fleet tender documentation
6. Reporting
  • Prepare monthly fleet performance reports
  • Analyze fuel efficiency and cost per kilometer
  • Monitor vehicle utilization and recommend improvements
  • Report incidents and performance issues
  • Support administrative unit reporting needs
Qualifications & Requirements
Education
  • Bachelor’s degree in Administration, Finance, or related field
Experience
  • Minimum 3 years in administrative or fleet-related functions
  • Experience in a large organization is preferred
Skills
  • Strong organizational and analytical skills
  • Excellent communication and teamwork abilities
  • Technical knowledge of fleet systems and procedures
  • Attention to detail and problem-solving ability
  • Ability to work under pressure and manage multiple tasks
Language
  • Fluency in English (written and spoken)


Asset Management Officer – World Food Programme (WFP Uganda)
Deadline for Applications
8 June 2026 – 23:59 (GMT+3, East Africa Time – Kampala)
About WFP
World Food Programme is the world’s largest humanitarian organization focused on saving lives in emergencies and building pathways to peace, stability, and prosperity through food assistance.
WFP promotes:
  • Diversity and inclusion
  • Equal employment opportunity
  • Merit-based recruitment
  • Strong humanitarian values (Integrity, Collaboration, Commitment, Humanity, Inclusion)
Key Responsibilities
Asset Management & Compliance
  • Oversee asset management activities across UGCO
  • Ensure compliance with WFP asset policies and internal controls
  • Receive, inspect, label, and record assets in GEMS system
  • Ensure accurate asset valuation and registration
Data & System Management
  • Update asset details in GEMS (location, custodian, condition, status)
  • Ensure database accuracy reflects physical assets
  • Create and process GEMS work orders for transfers, disposals, and loans
Reconciliations & Audits
  • Conduct monthly and quarterly asset reconciliations
  • Identify and resolve discrepancies in asset records
  • Support annual physical asset counts and reporting
Supervision & Capacity Building
  • Provide guidance and training to Asset Focal Points
  • Monitor quality of asset management training
  • Support compliance across field and area offices
Asset Control & Reporting
  • Manage asset assignment and recovery processes
  • Ensure proper documentation for transfers and loans
  • Report asset loss or damage to Security Unit
  • Coordinate Property Survey Board (PSB) recommendations
Additional Duties
  • Support administration unit tasks as assigned by supervisors
  • Ensure timely execution of asset-related work orders
Qualifications & Requirements
Education
  • Bachelor’s degree in Administration, Finance, or related field
Experience
  • Minimum 3 years in administrative functions (preferably in a large organization)
Skills
  • Strong attention to detail and organizational skills
  • Knowledge of administrative and asset procedures
  • Strong communication and teamwork skills
  • Ability to manage systems and technical tools (GEMS experience an advantage)
  • Problem-solving and initiative
Language
  • Fluency in English (written and spoken)





About Company

World Food Programme

World Food Programme

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Job Overview

  • Job Type: Full time
  • Experience Level: Intermediate
  • Education Level: Bachelors
  • Vacancies: 1
  • Category: Others
  • Location: Uganda
  • Application: External Website

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