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Q-Sourcing Uganda

QSSU EA OMI Executive Assistant

Q-Sourcing Uganda

Uganda Full time Administration
Posted: Jul 24, 2026 1 week ago Deadline: Aug 07, 2026 14 views

Job Description

 

QSSU EA OMI Executive Assistant – Q-Sourcing

Company: Q-Sourcing
Job Type: Full-Time
Industry: Consulting | Recruitment | Business Services
Category: Administration & Office | Management
Duty Station: Kampala, Uganda
Deadline: Friday, 7 August 2026

About Q-Sourcing

Q-Sourcing is a leading recruitment and outsourcing company in East Africa, specialising in connecting organisations with qualified professionals across different industries.
The company partners with businesses to provide talent acquisition, workforce solutions, and professional recruitment services while helping organisations access skilled personnel who support business growth.
Q-Sourcing is seeking a highly organised and professional Executive Assistant to provide administrative and strategic support to a senior executive.

Job Summary

The Executive Assistant will provide comprehensive administrative support to a senior executive by managing schedules, coordinating meetings, preparing reports, handling confidential information, supporting stakeholder communication, and ensuring smooth daily operations.
The ideal candidate should be highly organised, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced corporate environment.

Key Responsibilities

1. Executive Administrative Support
  • Perform professional secretarial and administrative duties for the Executive.
  • Manage daily schedules, appointments, and priorities.
  • Coordinate executive meetings and ensure all required materials are prepared.
  • Support the Executive in managing daily activities efficiently.
2. Diary and Calendar Management
  • Maintain and manage the Executive’s diary.
  • Schedule meetings, appointments, and important engagements.
  • Coordinate changes and ensure effective time management.
  • Provide reminders and updates on upcoming commitments.
3. Report Preparation and Data Management
  • Collect and compile statistical information using established formats.
  • Prepare daily, weekly, and monthly reports.
  • Analyse information and present findings clearly.
  • Develop professional reports, presentations, and correspondence.
4. Meeting Coordination and Documentation
  • Prepare meeting agendas and supporting documents.
  • Ensure executives have all necessary information before meetings.
  • Attend meetings and take accurate minutes.
  • Prepare follow-up reports and action points.
5. Stakeholder and Client Management
  • Handle queries on behalf of the Executive.
  • Manage communication with clients, customers, and external stakeholders.
  • Respond professionally to escalated issues.
  • Resolve sensitive matters while protecting company reputation.
6. Travel and Event Coordination
  • Support corporate office activities.
  • Arrange meetings, corporate functions, and venue bookings.
  • Coordinate travel arrangements when required.
  • Ensure logistical preparations are completed successfully.
7. Confidential Information Management
  • Maintain strict confidentiality of executive and company information.
  • Handle sensitive documents professionally.
  • Apply high standards of integrity and professionalism.
8. Budget and Administrative Management
  • Support management of budgets and administrative expenses.
  • Monitor spending against approved budgets where assigned.
  • Maintain accurate administrative records.

Required Qualifications

Applicants should have:
  • Bachelor’s Degree in a business-related field such as:
    • Business Administration
    • Finance
    • Commerce
    • Actuarial Science
    • Management
    • Related disciplines
Additional professional training in areas such as:
  • Data management
  • Analytics
  • Report writing
  • Secretarial studies
  • Office administration
will be an added advantage.

Required Experience

Candidates should have:
  • Minimum 3 years of experience in executive assistance, administration, office management, or a related role.
  • Experience supporting senior managers or executives.
  • Experience preparing reports, presentations, and professional correspondence.
  • Experience managing confidential business information.

Required Skills and Competencies

Executive Support Skills
Ability to provide high-level administrative support and manage executive priorities effectively.
Organisation and Planning Skills
Ability to manage multiple tasks, deadlines, meetings, and responsibilities.
Communication Skills
Excellent verbal and written communication skills with the ability to interact with senior leaders and external stakeholders.
Stakeholder Management
Ability to build and maintain professional relationships with clients, executives, and business partners.
Report Writing and Analytical Skills
Ability to prepare accurate reports, analyse information, and communicate insights.
Confidentiality and Professional Ethics
Demonstrates:
  • Integrity
  • Trustworthiness
  • Accountability
  • Professional conduct
  • Respect for confidential information
Teamwork
Ability to collaborate effectively with different departments and stakeholders.

Ideal Candidate Profile

The successful candidate should be:
  • Highly organised and detail-focused.
  • Independent and able to take ownership of responsibilities.
  • Professional when dealing with executives and clients.
  • Comfortable handling sensitive information.
  • Skilled at solving problems and managing priorities.
  • Customer-focused and committed to service excellence.

Salary Expectations

The salary package has not been publicly disclosed.
Compensation may depend on:
  • Qualifications
  • Professional experience
  • Executive support expertise
  • Previous corporate administration experience

Career Growth Opportunities

An Executive Assistant can progress into roles such as:
  • Senior Executive Assistant
  • Office Manager
  • Administration Manager
  • Operations Coordinator
  • Business Operations Manager
  • Executive Office Manager

How to Apply

Interested and qualified candidates should submit their applications through the official Q-Sourcing recruitment platform before:
Deadline: Friday, 7 August 2026

Interview Preparation – Possible Questions and Answers

1. Tell us about yourself and your experience as an Executive Assistant.
Answer Guide:
Explain your background in administration, executive support, diary management, report preparation, stakeholder communication, and office coordination.
2. How do you manage multiple urgent tasks from an executive?
Answer Guide:
I prioritise tasks based on urgency and business impact, maintain a clear schedule, communicate timelines, and ensure important deadlines are achieved without compromising quality.
3. How do you handle confidential information?
Answer Guide:
I maintain confidentiality by following company policies, restricting access to sensitive information, using secure documentation practices, and demonstrating professional integrity.
4. Describe your experience preparing executive reports.
Answer Guide:
Explain how you collect information, analyse data, prepare reports, create presentations, and ensure executives receive accurate information for decision-making.
5. How would you handle a difficult client or stakeholder escalation?
Answer Guide:
I listen carefully, remain professional, understand the concern, provide appropriate solutions, escalate only when necessary, and ensure the relationship is maintained positively.



About Company

Q-Sourcing Uganda

Q-Sourcing Uganda

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Job Overview

  • Job Type: Full time
  • Experience Level: Intermediate
  • Education Level: Bachelors
  • Vacancies: 1
  • Category: Administration
  • Location: Uganda
  • Application: External Website

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