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BRAC Uganda

Office Assistant

BRAC Uganda

Uganda Full time Administration
Posted: Jul 24, 2026 1 week ago Deadline: Aug 04, 2026 87 views

Job Description

 

Office Assistant – BRAC Uganda

Organisation: BRAC
Job Type: Contract
Industry: Professional Services | Administration | Facilities Management | Security Support
Category: Admin & Office | Cleaning & Facilities | Protective Services
Duty Station: BRAC Uganda – Arua Region Office, Arua
Deadline: Tuesday, 4 August 2026

About BRAC

BRAC is a leading international development organisation working to improve the lives of communities through programmes in education, healthcare, livelihoods, social development, and humanitarian assistance.
BRAC Uganda implements programmes that support vulnerable communities through inclusive development initiatives, including education, health, child protection, and community empowerment projects.
BRAC Uganda is seeking a reliable and responsible Office Assistant to support office operations, maintain workplace safety, protect organisational assets, and provide administrative support services at the Arua Regional Office.

Job Summary

The Office Assistant will work under the supervision of the Senior Officer – Administration and Procurement.
The role is responsible for ensuring the safety and protection of office premises, maintaining cleanliness and orderliness, supporting meetings and events, handling official document deliveries, and assisting with basic office operations.
The successful candidate should be trustworthy, organised, security-conscious, and able to work effectively with minimal supervision.

Key Responsibilities

1. Office Security and Safety
  • Ensure maximum safety and security of office premises.
  • Protect organisational property and equipment.
  • Monitor activities around the office environment.
  • Report any security concerns or risks to the appropriate authorities.
  • Maintain awareness of issues that may affect workplace safety.
2. Office Opening and Closing Duties
  • Open and close office premises on time.
  • Ensure office areas are properly secured.
  • Support daily readiness of the workplace.
  • Ensure facilities are accessible during working hours.
3. Office Maintenance and Cleanliness
  • Maintain cleanliness and orderliness of office premises.
  • Ensure workspaces remain clean and presentable.
  • Support proper arrangement of office facilities.
  • Assist in maintaining a safe and comfortable working environment.
4. Meeting and Event Support
  • Assist in preparing meeting rooms.
  • Support office meetings and organisational events.
  • Arrange required materials and facilities.
  • Assist staff and visitors when required.
5. Document Delivery and Office Support
  • Deliver official documents and materials to relevant offices.
  • Collect and distribute important correspondence.
  • Handle office materials responsibly.
  • Maintain confidentiality of official documents.
6. Logistics and Materials Handling
  • Load and offload official materials.
  • Support movement of office supplies and equipment.
  • Assist with basic logistics activities when required.
7. Generator Management
  • Switch on the generator during power outages.
  • Ensure generator fuel availability.
  • Monitor generator condition and maintenance needs.
  • Prepare monthly generator usage reports including:
    • Fuel consumption records.
    • Supporting documents.
    • Maintenance information.
8. Reporting and Documentation
  • Prepare and submit monthly reports to the supervisor.
  • Maintain records related to:
    • Generator usage.
    • Fuel consumption.
    • Office support activities.
  • Provide feedback to improve office operations.
9. Safeguarding Responsibilities
The Office Assistant will:
  • Understand and promote BRAC safeguarding policies.
  • Support safe working practices.
  • Report safeguarding concerns through proper channels.
  • Encourage colleagues to follow safeguarding standards.
  • Ensure actions and behaviours align with BRAC values.

Required Qualifications

Applicants should have:
  • Minimum Uganda Certificate of Education (UCE) or equivalent qualification.

Required Experience

Candidates should have:
  • At least 1 year of experience in a related role.
  • Experience working in:
    • Office support.
    • Administration.
    • Facilities management.
    • Security support.
    • NGO or organisational environments.
is an added advantage.

Required Skills and Competencies

Integrity and Trustworthiness
Ability to handle organisational property, documents, and responsibilities with honesty.
Security Awareness
Ability to identify and report safety risks and protect office assets.
Organisation Skills
Ability to:
  • Maintain orderly workspaces.
  • Manage assigned duties effectively.
  • Follow workplace procedures.
Communication Skills
Ability to communicate professionally with:
  • Staff members.
  • Visitors.
  • Service providers.
  • Supervisors.
Teamwork
Ability to cooperate with colleagues and support smooth office operations.
Work Discipline
The ideal candidate should demonstrate:
  • Reliability.
  • Punctuality.
  • Self-motivation.
  • Ability to work under pressure.

Ideal Candidate Profile

The successful candidate should be:
  • Responsible and dependable.
  • Physically fit for office support duties.
  • Security-conscious.
  • Professional and respectful.
  • Able to maintain confidentiality.
  • Willing to support different office activities.

Salary and Benefits

BRAC has not publicly disclosed the salary package.
The successful candidate may receive:
  • Contract employment opportunity.
  • Professional work experience with an international development organisation.
  • Exposure to NGO operations and administration systems.

Career Growth Opportunities

This position can provide experience leading to roles such as:
  • Administrative Assistant
  • Office Administrator
  • Logistics Assistant
  • Facilities Assistant
  • Procurement Assistant
  • Operations Assistant

How to Apply

Interested candidates should submit:
  • Application letter.
  • Updated CV.
  • Academic documents.
All documents should be combined into one document addressed to:
Head Human Resources
Application subject must clearly state:
Office Assistant
Deadline: Tuesday, 4 August 2026
Important Notice:
  • Only complete applications will be considered.
  • Only shortlisted candidates will be contacted.
  • BRAC Uganda does not charge any recruitment fees at any stage of the hiring process.

Interview Preparation – Possible Questions and Answers

1. Tell us about yourself.
Answer Guide:
Introduce your education background, previous work experience, reliability, office support skills, ability to maintain cleanliness, security awareness, and teamwork abilities.
2. What are the duties of an Office Assistant?
Answer Guide:
An Office Assistant supports daily office operations through maintaining cleanliness, assisting meetings, handling documents, protecting office property, supporting logistics, and ensuring a safe working environment.
3. How would you handle office security concerns?
Answer Guide:
I would remain alert, report any suspicious activity immediately, follow organisational security procedures, and ensure office property and staff safety are protected.
4. How do you manage multiple tasks at the same time?
Answer Guide:
I prioritise tasks according to urgency, maintain good organisation, communicate with my supervisor, and complete assignments within required timelines.
5. Why do you want to work with BRAC?
Answer Guide:
I want to work with BRAC because of its strong reputation in supporting communities, its professional working environment, and the opportunity to contribute to meaningful development programmes.



About Company

BRAC Uganda

BRAC Uganda

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Job Overview

  • Job Type: Full time
  • Experience Level: Intermediate
  • Education Level: Bachelors
  • Vacancies: 1
  • Category: Administration
  • Location: Uganda
  • Application: via Email

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