Logistics Volunteer Job Opportunity at Africa Youth Forum International (AYFI)

About Africa Youth Forum International (AYFI)

Job Summary

Key Responsibilities

• Support the planning and coordination of summit logistics activities.
• Assist with preparation of event venues, materials, and operational requirements.
• Support arrangement and distribution of event materials, equipment, and supplies.
• Assist with movement and organisation of materials before, during, and after the summit.
• Ensure assigned logistics tasks are completed on time.

• Assist with participant registration and information services.
• Provide guidance and support to delegates, speakers, guests, and participants.
• Support smooth movement of attendees within event venues.
• Respond professionally to participant requests and inquiries.
• Work with other volunteers to ensure a positive participant experience.

• Support the Volunteer Coordinator and event management team.
• Assist with daily event operations and coordination activities.
• Help monitor availability of required resources and supplies.
• Support communication between logistics teams, organisers, and volunteers.
• Assist in solving operational challenges during the summit.

• Assist in maintaining records of logistics activities.
• Support preparation of event reports and documentation.
• Maintain confidentiality of sensitive information.
• Follow event procedures, safety guidelines, and organisational policies.

• Participate in volunteer orientation, training sessions, and briefing meetings.
• Collaborate with staff, volunteers, speakers, partners, and delegates.
• Maintain professional conduct and represent AYFI positively.
• Perform other duties assigned to support successful summit delivery.

Qualifications and Requirements

• Diploma or Bachelor’s degree, or be a current student in a relevant field.
• Interest in logistics, event management, youth leadership, governance, development, or nonprofit activities.
• Good organisational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work effectively in a diverse team environment.
• Ability to work under pressure and meet deadlines.
• Positive attitude and willingness to learn.
• Basic computer literacy including Microsoft Office or Google Workspace.
• Fluency in English; knowledge of additional languages is an added advantage.

Key Skills and Competencies

• Event coordination skills.
• Logistics and operations support skills.
• Strong teamwork and collaboration.
• Attention to detail.
• Problem-solving abilities.
• Initiative and willingness to take responsibility.
• Good communication skills.
• Adaptability and flexibility.
• Professional ethics and integrity.
• Customer service orientation.
• Ability to work in a fast-paced environment.

Working Conditions

• Position Type: Volunteer opportunity.
• Volunteers are required to participate in orientation and pre-event training.
• Availability throughout the summit period is expected.
• Work may include evenings and weekends depending on event requirements.
• Assignments may involve indoor and outdoor event locations.
• Some responsibilities may require movement around venues and handling event materials.

Performance Expectations

• Report on time and follow assigned schedules.
• Complete assigned duties professionally and efficiently.
• Support smooth event operations.
• Respect participants, partners, speakers, and fellow volunteers.
• Follow instructions from supervisors and team leaders.
• Maintain professionalism at all times.
• Contribute positively towards a successful and impactful youth summit.

Benefits of Volunteering with AYFI

• Practical experience in logistics and event management.
• Exposure to high-level youth and policy dialogue events.
• Networking opportunities with professionals and development stakeholders.
• Experience working with a nonprofit organisation.
• Improved organisational, communication, and leadership skills.
• Professional experience to strengthen their CV.

Who Should Apply?

• University students and fresh graduates seeking practical experience.
• Individuals interested in NGO and development careers.
• Aspiring logistics officers and event coordinators.
• Young professionals interested in operations, administration, and project management.
• Individuals seeking volunteer experience in large-scale events.

How to Apply