Field Project Coordinator Job in Yumbe, Uganda – LABE Uganda (PlayMatters Project)

About LABE Uganda

Job Summary

Key Responsibilities

1. Leadership and Staff Management

• Lead and manage the field project team to achieve PlayMatters project objectives.
• Provide guidance, coaching, mentorship, and technical support to Field Project Officers.
• Conduct performance evaluations for direct reports.
• Develop team schedules and activity plans.
• Establish clear roles, responsibilities, and performance expectations.
• Address performance challenges through constructive feedback and support.
• Identify staff capacity-building needs and recommend appropriate training.
• Organise regular team meetings to promote teamwork, planning, and problem-solving.
• Promote a positive working culture based on LABE values.

2. Communication, Partnerships and Stakeholder Engagement

• Serve as the main field-level contact person for PlayMatters project communication.
• Maintain effective communication with project stakeholders.
• Build strategic partnerships with:
  • Government institutions
  • District education offices
  • NGOs
  • Community organisations
  • Education partners
  • Local leaders
• Coordinate advocacy and influencing initiatives to promote Learning through Play approaches.
• Represent LABE and the PlayMatters Project in field-level coordination meetings.
• Strengthen relationships with education stakeholders in Yumbe.
• Support communication between project teams, schools, caregivers, communities, and children.
• Coordinate engagements with local government actors and education partners.

3. Programme Implementation and Project Impact

• Coordinate implementation of PlayMatters project activities according to approved plans.
• Ensure activities meet quality standards and project objectives.
• Coordinate monthly project activity plans.
• Monitor project progress, achievements, risks, and challenges.
• Prepare regular implementation reports.
• Coordinate Field Project Officers’ schedules and activities.
• Support teacher training and community learning sessions.
• Ensure effective delivery of Learning through Play interventions.
• Organise and coordinate:
  • Teacher training sessions
  • School open days
  • School Management Committee meetings
  • Community engagement activities
  • Professional development activities
• Conduct school visits to verify project implementation.
• Monitor project outputs, outcomes, and indicators.
• Maintain organised project records including:
  • Attendance lists
  • Activity reports
  • Distribution records
  • Evidence documents
  • Data collection tools

4. Operations and Financial Management

• Oversee field-level project administration activities.
• Act as the project focal person at field level.
• Support project planning, implementation, and closure processes.
• Coordinate annual work plans, budgets, and performance plans.
• Ensure compliance with LABE operational procedures.
• Prepare monthly field budget forecasts.
• Monitor project expenditure and identify budget variations.
• Coordinate procurement and distribution plans.
• Ensure project resources are delivered effectively and efficiently.

5. Risk Management, Compliance and Accountability

• Monitor project progress against targets and indicators.
• Ensure accurate reporting of Learning through Play data.
• Work closely with Monitoring, Evaluation and Learning (MEL) teams.
• Support financial and operational accountability.
• Identify and manage risks related to:
  • Procurement
  • Finance
  • Security
  • Staff wellbeing
  • Project implementation
• Ensure compliance with:
  • LABE policies
  • Donor requirements
  • Government regulations
  • Safeguarding policies
  • Gender equality standards
• Promote accountability among project staff and stakeholders.

6. Safeguarding, Gender Equality and Inclusion

• Ensure implementation of LABE safeguarding policies.
• Promote safe programming for children and vulnerable groups.
• Ensure staff and project partners understand safeguarding responsibilities.
• Report violations of the Code of Conduct.
• Promote gender equality and inclusive education approaches.
• Ensure project activities consider vulnerable and marginalised groups.

Minimum Qualifications and Requirements

• Advanced Degree from a recognised university in:
  • Education
  • Social Sciences
  • Development Studies
  • Related fields
• Additional qualification or experience in Project Management is highly desirable.
• Minimum 5 years’ relevant field experience in:
  • Education programming
  • Teacher professional development
  • Community engagement
  • Child development programming
  • Capacity-building programmes
• Experience managing teams and working with consortium partners.
• Experience working in humanitarian or refugee contexts.
• Ability to ride a motorcycle with a valid riding permit.
• Strong understanding of project management cycles.
• Experience managing education or community development projects.

Required Skills

• Project Management
• Education Programme Management
• Team Leadership
• Staff Supervision
• Teacher Professional Development
• Learning Through Play
• Humanitarian Programming
• Community Engagement
• Partnership Management
• Stakeholder Coordination
• Budget Management
• Financial Monitoring
• Risk Management
• Monitoring and Evaluation
• Report Writing
• Data Analysis
• Advocacy and Networking
• Training Facilitation
• Conflict Resolution
• Coaching and Mentoring
• Microsoft Office Skills
• Strategic Planning
• Decision Making

Leadership Competencies

• Demonstrates LABE values and promotes safeguarding.
• Leads by example and supports organisational change.

• Develops strategies that support sustainable programme results.
• Makes informed decisions based on evidence.

• Promotes transparency and responsibility.
• Ensures effective delivery through strong management.

• Builds relationships with diverse stakeholders.
• Communicates effectively and resolves conflicts.

• Encourages teamwork and recognises contributions.
• Supports staff development and empowerment.

Why Join LABE Uganda?

• Opportunity to lead impactful education programmes.
• Exposure to national and international partners.
• Leadership and project management experience.
• Professional development opportunities.
• Experience in humanitarian education programming.
• Opportunity to create lasting community impact.

Career Growth Opportunities

• Programme Manager
• Education Programme Specialist
• Project Manager
• Country Education Coordinator
• NGO Programme Director
• Humanitarian Programme Manager
• Monitoring and Evaluation Manager
• Education Advisor

How to Apply

1. Updated Curriculum Vitae with contacts of three professional referees.
2. Cover letter indicating expected gross salary.
3. Academic documents.

Interview Tips for Field Project Coordinator Jobs

• Planning
• Monitoring
• Resource management
• Stakeholder coordination
• Reporting

Behavioural Interview Questions

• Tell us about yourself.
• Why do you want to work with LABE?
• Describe a difficult project challenge you solved.
• Tell us about your leadership experience.
• How do you handle conflict among team members?
• Describe a time you worked with multiple stakeholders.
• How do you manage pressure and deadlines?
• Give an example of improving programme performance.

Interview Preparation Tips

• Research LABE Uganda and the PlayMatters Project.
• Understand education programming in Uganda.
• Review humanitarian and refugee education approaches.
• Prepare examples of successful projects you managed.
• Understand budgeting and reporting requirements.
• Review safeguarding principles.
• Highlight leadership and partnership-building skills.
• Carry copies of your CV, certificates, and identification documents.

What a Qualified Field Project Coordinator CV Should Include

• 5+ years of education or NGO project management experience.
• Experience managing teams.
• Knowledge of humanitarian programmes.
• Experience working with communities and government partners.
• Strong reporting and coordination skills.

Core Skills

• Project Management
• Programme Coordination
• Education Programming
• NGO Operations
• Team Leadership
• Budget Management
• Partnership Building
• Community Engagement
• Monitoring and Evaluation
• Child Protection
• Safeguarding
• Report Writing
• Stakeholder Management
• Risk Management
• Training Facilitation

Professional Experience

• Managed successful education projects.
• Supervised field teams.
• Coordinated partnerships with government and NGOs.
• Managed project budgets and resources.
• Improved project delivery timelines.
• Prepared donor reports.
• Strengthened community participation.
• Supported teacher training programmes.

Education Background

• Master's Degree or Advanced Degree in Education, Development Studies, Social Sciences, or related fields.
• Project Management certification is an advantage.

Technical Skills

• Microsoft Excel
• Microsoft Word
• PowerPoint
• Project reporting tools
• Data collection systems
• Budget tracking tools