Customs Declaration Officer Job Vacancy | Kaso Logistics Uganda

About Kaso Logistics

Job Summary

Key Responsibilities

• Enter shipment details accurately into the URA ASYCUDA World system.
• Prepare and submit customs declarations for imports, exports, and transit shipments.
• Ensure timely processing of customs entries.
• Lodge transit declarations including T1 documents.
• Support regional transit procedures.
• Ensure electronic cargo tracking requirements are completed correctly.
• Monitor declaration status and follow up on pending clearances.
• Maintain accurate customs transaction records.

• Analyse shipment documents to determine appropriate Harmonized System (HS) codes.
• Review product descriptions, technical specifications, and invoices.
• Apply correct customs tariff classifications.
• Ensure compliance with EAC Customs Tariff requirements.
• Minimise risks associated with incorrect classification.
• Support accurate duty assessments.

• Calculate applicable customs charges.
• Determine import duty obligations.
• Compute VAT, withholding taxes, environmental levies, and other statutory charges.
• Prepare customs assessment forms.
• Verify shipment values against supporting documentation.
• Support accurate client cost calculations.

• Verify Certificates of Origin.
• Apply preferential tariff treatment under:
  • East African Community (EAC).
  • COMESA trade agreements.
  • Other applicable arrangements.
• Ensure supporting documents meet customs requirements.
• Maintain compliance with regional trade regulations.

• Review commercial invoices.
• Verify packing lists.
• Check bills of lading and airway bills.
• Confirm accuracy of shipment information.
• Identify inconsistencies before declaration submission.
• Follow up on missing or incorrect documents.
• Maintain organised customs files.

• Maintain declaration records.
• File customs documents and payment receipts.
• Maintain audit-ready documentation.
• Support post-clearance audits.
• Ensure compliance with customs regulations.
• Identify potential compliance risks.

• Respond to customs valuation queries.
• Provide supporting evidence for declared values.
• Communicate with URA customs officials when required.
• Coordinate approvals from relevant agencies including:
  • Uganda National Bureau of Standards (UNBS).
  • National Drug Authority (NDA).
  • Ministry of Agriculture, Animal Industry and Fisheries (MAAIF).
• Support permit processing through relevant systems.

• Prepare customs amendment requests where necessary.
• Follow up on voucher amendments (C16).
• Resolve declaration discrepancies.
• Coordinate corrections with clients and shipping partners.
• Ensure smooth customs clearance processes.

Required Qualifications

• Bachelor's Degree in:
  • Logistics and Transport Management.
  • Procurement and Supply Chain Management.
  • Business Administration.
  • International Trade.
  • Customs Administration.
  • Finance.
  • Related field.

Required Experience

• Minimum 1 year experience in:
  • Customs declaration processing.
  • Freight forwarding.
  • Import and export operations.
  • Logistics documentation.
  • Customs clearance.

• URA ASYCUDA World system.
• Customs tariff classification.
• HS Code determination.
• Import documentation.
• Transit cargo processing.
• EAC customs procedures.
• Client clearance management.

Technical Skills and Competencies

• Customs clearance procedures.
• Import and export documentation.
• HS Code classification.
• Customs valuation.
• Tax computation.
• Freight forwarding processes.
• Cargo documentation management.
• EAC trade regulations.

• URA ASYCUDA World.
• Electronic cargo tracking systems.
• Microsoft Excel.
• Microsoft Office Suite.
• Logistics management systems.
• Data entry systems.

• Strong attention to detail.
• Accuracy in data processing.
• Analytical thinking.
• Problem-solving skills.
• Time management.
• Documentation management.
• Communication skills.
• Ability to work under pressure.

Personal Attributes

• Highly detail-oriented.
• Honest and reliable.
• Organised and disciplined.
• Good at following procedures.
• Able to meet deadlines.
• Professional when dealing with clients and authorities.
• Strong in decision-making.
• Able to work independently.

Why Join Kaso Logistics?

• Experience in customs and freight operations.
• Professional career development.
• Exposure to import and export processes.
• Opportunity to work with logistics professionals.
• Growth opportunities within the supply chain industry.

Career Growth Opportunities

• Senior Customs Declaration Officer
• Customs Clearance Supervisor
• Customs Compliance Manager
• Logistics Operations Manager
• Freight Forwarding Manager
• Supply Chain Manager
• Import and Export Manager

How to Apply

• Updated CV.
• Cover letter.
• Copies of relevant academic qualifications.

Customs Declaration Officer CV Tips

• Customs declarations.
• Import clearance.
• Export documentation.
• Freight forwarding.
• URA ASYCUDA World.
• HS Code classification.
• Customs valuation.
• Tax calculations.
• Transit declarations.
• Client coordination.
• Compliance documentation.

• URA ASYCUDA World.
• Customs procedures.
• EAC Customs regulations.
• COMESA trade agreements.
• Microsoft Excel.
• Logistics management systems.
• Documentation control.

• Reduced customs clearance delays.
• Improved declaration accuracy.
• Successfully processed import/export shipments.
• Minimized customs penalties.
• Improved documentation compliance.
• Managed high-volume customs entries.

Cover Letter Tips for Customs Declaration Officer Applications

• Introduce your customs and logistics experience.
• Highlight knowledge of URA ASYCUDA World.
• Demonstrate skills in tariff classification and customs compliance.
• Mention experience handling import/export documentation.
• Explain your attention to accuracy and regulatory requirements.
• Show interest in contributing to Kaso Logistics operations.

Customs Declaration Officer Interview Tips