Back to Jobs
JOBS IN KAMPALA

Administrative Assistant

JOBS IN KAMPALA

Uganda Full time Administration
Posted: Jul 28, 2026 6 days ago Deadline: Aug 11, 2026 60 views

Job Description

 

Administrative Assistant Job at A Private Company Uganda

Vacancy Title: Administrative Assistant
Company: A Private Company
Job Type: Full-Time
Industry: Professional Services
Category: Administration, Office Support, Accounting Support, Business Operations
Duty Station: Kampala, Uganda
Deadline: Tuesday, 11th August 2026
Salary: Not Disclosed

About the Company

A private company in Uganda is seeking a highly capable, organised, and proactive Administrative Assistant to join its team.
The organisation is looking for a reliable professional who can provide effective administrative support, assist with basic accounting operations, coordinate office activities, and contribute to efficient daily business operations.
The ideal candidate should be detail-oriented, creative, solution-driven, and able to perform effectively in a fast-paced working environment.

Job Summary

The Administrative Assistant will provide administrative and operational support to ensure smooth office operations.
The successful candidate will manage daily administrative tasks, support basic accounting activities, maintain accurate records, coordinate communication, and assist management in resolving operational challenges.
This role requires someone who is organised, proactive, trustworthy, and capable of handling multiple responsibilities while maintaining high levels of accuracy and professionalism.

Key Responsibilities

1. Administrative Support
  • Provide day-to-day administrative support to management and staff.
  • Manage office documentation, filing, and record keeping.
  • Prepare, organise, and maintain company documents.
  • Handle correspondence, emails, and office communication.
  • Schedule meetings and coordinate appointments.
  • Support general office operations and administrative processes.
2. Accounting and Financial Support
  • Provide basic accounting operational support.
  • Assist with recording financial transactions.
  • Maintain organised financial documents and receipts.
  • Support preparation of basic financial reports.
  • Assist with invoice tracking and payment documentation.
  • Support budget monitoring activities.
3. Office Organisation and Coordination
  • Ensure smooth daily running of office activities.
  • Maintain office supplies and coordinate procurement requests.
  • Support inventory and asset record management.
  • Assist in coordinating internal activities.
  • Ensure information is properly stored and easily accessible.
4. Data Management and Reporting
  • Maintain accurate administrative records.
  • Enter and update company information.
  • Prepare administrative reports when required.
  • Support data collection and documentation processes.
  • Ensure confidentiality of company information.
5. Problem Solving and Business Support
  • Identify operational challenges and recommend solutions.
  • Take initiative in improving administrative processes.
  • Support management with day-to-day decision-making.
  • Handle unexpected tasks professionally.
  • Work independently while meeting deadlines.

Qualifications and Requirements

Applicants should have:
  • Bachelor's Degree in:
    • Business Administration
    • Accounting and Finance
    • Management
    • Office Administration
    • Commerce
    • Related fields
Additional requirements:
  • Basic accounting operational knowledge.
  • Ability to work in a fast-paced environment.
  • Strong organisational skills.
  • High attention to detail.
  • Ability to multitask and prioritise responsibilities.
  • Creative and proactive approach to problem-solving.

Key Skills and Competencies

Administrative Skills
Ability to manage office activities, documentation, scheduling, and daily administrative tasks effectively.
Accounting Knowledge
Understanding of basic accounting operations, financial records, and administrative financial processes.
Organisation Skills
Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
Communication Skills
Strong written and verbal communication skills for effective interaction with colleagues and stakeholders.
Problem Solving Skills
Ability to think independently, identify solutions, and handle challenges effectively.
Computer Skills
Proficiency in:
  • Microsoft Office Suite
  • Microsoft Word
  • Microsoft Excel
  • Email communication
  • Data management systems
Professionalism
Ability to maintain confidentiality, integrity, and a positive attitude at work.

What to Include in Your CV

Professional Summary
Highlight experience in:
  • Administrative support
  • Office management
  • Accounting assistance
  • Data entry
  • Record keeping
  • Customer service
  • Business operations
  • Documentation management
Example:
Organised and detail-oriented Administrative Assistant with experience supporting office operations, maintaining records, assisting with accounting processes, and coordinating daily administrative activities. Skilled in problem-solving, documentation management, communication, and providing efficient support in fast-paced business environments.

Work Experience

Include responsibilities such as:
  • Managed office administrative activities.
  • Maintained accurate company records.
  • Assisted with financial documentation.
  • Prepared reports and correspondence.
  • Coordinated meetings and schedules.
  • Supported procurement and inventory management.
  • Handled customer and stakeholder communication.
  • Improved administrative processes.
  • Provided operational support to management.

Technical Skills

Include:
  • Office Administration
  • Basic Accounting
  • Financial Record Keeping
  • Microsoft Excel
  • Microsoft Word
  • Data Entry
  • Report Writing
  • Document Management
  • Filing Systems
  • Calendar Management
  • Email Management
  • Inventory Management
  • Customer Service

Career Growth Opportunities

An Administrative Assistant can progress into:
  • Senior Administrative Assistant
  • Office Manager
  • Administrative Officer
  • Operations Coordinator
  • Finance Assistant
  • Executive Assistant
  • Business Operations Manager
  • Administration Manager

Administrative Assistant Interview Questions and Answers

1. Tell us about yourself.
Answer:
I am an organised and proactive administrative professional with skills in office coordination, record management, communication, and basic accounting support. I am detail-oriented, able to manage multiple tasks, and committed to supporting efficient business operations.
2. What makes you suitable for this role?
Answer:
I have strong organisational skills, attention to detail, basic accounting knowledge, and the ability to solve problems quickly. I can work independently, manage priorities, and provide reliable administrative support.
3. How do you handle multiple tasks with competing deadlines?
Answer:
I prioritise tasks based on urgency and importance, create a clear work plan, maintain accurate records, and communicate effectively with supervisors to ensure all responsibilities are completed on time.
4. What accounting tasks can you support with?
Answer:
I can assist with maintaining financial records, tracking invoices, organising receipts, supporting reconciliations, updating spreadsheets, and preparing basic financial documentation.


About Company

JOBS IN KAMPALA

JOBS IN KAMPALA

You May Also Like

View All Jobs

Apply via Email

Send your application to:

hr@horasi.com

Include CV and cover letter

Use job title as subject

Job Overview

  • Job Type: Full time
  • Experience Level: Intermediate
  • Education Level: Bachelors
  • Vacancies: 1
  • Category: Administration
  • Location: Uganda
  • Application: via Email

Share this Job

You May Also Like

View All Jobs
Join our WhatsApp group 1