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BRAC Uganda

Administration Supervisor

BRAC Uganda

Uganda Full time Administration
Posted: Aug 01, 2026 2 days ago Deadline: Aug 07, 2026 42 views

Job Description

 

Administration Supervisor Job Opportunity at BRAC Uganda Bank – 2026

BRAC Uganda Bank is inviting applications from qualified and experienced professionals for the position of Administration Supervisor. This opportunity is ideal for candidates with expertise in administration management, facilities management, property management, procurement, logistics, vendor management, asset management, operations, and business administration.
The successful candidate will lead the Bank’s administration and logistics function by ensuring efficient management of facilities, fixed assets, vendors, inventory, and operational support while promoting compliance, operational excellence, and continuous process improvement.

About BRAC Uganda Bank

BRAC Uganda Bank is one of Uganda’s leading financial institutions dedicated to promoting financial inclusion by providing accessible banking services to individuals, businesses, and communities. The Bank is committed to operational excellence, innovation, customer satisfaction, and sustainable development while creating opportunities for professional growth and career advancement.

Job Summary – Administration Supervisor

The Administration Supervisor will oversee the Bank’s administration and logistics operations, ensuring efficient management of facilities, fixed assets, property, vendors, inventory, and operational support services.
The role is responsible for strengthening governance, ensuring compliance with internal policies and regulatory requirements, managing budgets, improving operational efficiency, supporting the branch network, and developing a high-performing administration team.

Key Responsibilities

The Administration Supervisor will:
  • Lead the management, maintenance, refurbishment, expansion, and relocation of bank properties and facilities.
  • Ensure compliance with regulatory, health, safety, and environmental standards.
  • Manage landlord, vendor, and contractor relationships.
  • Negotiate contracts, monitor service level agreements (SLAs), and oversee service delivery.
  • Oversee fixed asset management, asset tagging, inventory control, and record maintenance.
  • Ensure administration policies, procedures, risk registers, and operational controls remain current and effective.
  • Coordinate the timely resolution of audit, compliance, and regulatory findings.
  • Monitor administration budgets, operational costs, repairs, utilities, and property expenses.
  • Prepare accurate financial, operational, and administration reports.
  • Lead, coach, mentor, and develop the Administration team.
  • Ensure timely resolution of administration requests from Head Office and branches.
  • Maintain an updated database of service providers and contractors.
  • Drive automation and continuous process improvement initiatives.
  • Promote safeguarding policies and ensure compliance with safeguarding standards.
  • Perform any additional duties assigned by Management.

Qualifications and Experience

Applicants should possess:
  • A Bachelor’s Degree in Business Administration, Supply Chain Management, Procurement and Logistics Management, or a related field.
Applicants should also have:
  • A minimum of two (2) years' supervisory experience in Administration Management and Facilities Management.
  • Strong knowledge of administration processes and operational procedures.
  • Experience managing facilities, vendors, and service providers.
  • Experience supervising teams and coordinating administrative operations.

Required Skills and Competencies

Administration and Facilities Management Skills
Successful candidates should demonstrate:
  • Administration management.
  • Facilities management.
  • Property management.
  • Office administration.
  • Vendor management.
  • Contract management.
  • Inventory management.
  • Fixed asset management.
Operations and Compliance Skills
Applicants should possess knowledge of:
  • Risk management.
  • Audit compliance.
  • Regulatory compliance.
  • Health and safety standards.
  • Internal controls.
  • Budget management.
  • Process improvement.
  • Governance frameworks.
Leadership Skills
Candidates should demonstrate:
  • Team leadership.
  • Staff coaching.
  • Performance management.
  • Workforce planning.
  • Stakeholder management.
  • Decision-making.
  • Problem-solving.
  • Conflict resolution.
Technical Skills
Applicants should have:
  • Microsoft Office Suite.
  • Report writing.
  • Budget preparation.
  • Data analysis.
  • Inventory systems.
  • Record management.
  • Financial reporting.
  • Administrative systems.

Why Join BRAC Uganda Bank?

Working with BRAC Uganda Bank offers an opportunity to:
  • Build a rewarding career in the banking sector.
  • Lead administration and facilities operations within a reputable financial institution.
  • Work in a professional and collaborative environment.
  • Develop leadership and operational management skills.
  • Contribute to organizational efficiency and continuous improvement.
  • Access career growth and professional development opportunities.

CV Tips for Administration Supervisor Applications

Your CV should clearly demonstrate experience in administration management, facilities management, logistics, procurement, asset management, vendor management, compliance, and team leadership.
Professional Summary Example
"Results-oriented Administration professional with over five years of experience managing administration, facilities, logistics, vendor relationships, fixed assets, and office operations. Experienced in supervising administration teams, coordinating property management, managing budgets, ensuring regulatory compliance, improving operational efficiency, and delivering high-quality administrative support within corporate environments."
Key Skills to Include
  • Administration Management
  • Facilities Management
  • Property Management
  • Vendor Management
  • Contract Management
  • Supply Chain Management
  • Procurement
  • Logistics Coordination
  • Inventory Management
  • Fixed Asset Management
  • Budget Management
  • Risk Management
  • Audit Compliance
  • Regulatory Compliance
  • Stakeholder Management
  • Team Leadership
  • Microsoft Office
  • Report Writing
  • Process Improvement
  • Problem Solving
Experience Section Should Highlight
Include achievements such as:
  • Managed office administration and facilities.
  • Supervised administration staff.
  • Coordinated office relocations or renovations.
  • Managed vendors and contractor relationships.
  • Controlled administration budgets.
  • Improved inventory and asset management.
  • Resolved audit findings.
  • Implemented operational improvements.
  • Managed service level agreements (SLAs).
  • Delivered efficient administrative support across multiple offices or branches.

Cover Letter Tips for Administration Supervisor Applications

Your cover letter should demonstrate your expertise in administration management, facilities management, leadership, and operational efficiency.
Include:
1. Explain Your Interest
Describe why you want to work with BRAC Uganda Bank and contribute to its administration function.
2. Highlight Relevant Experience
Discuss your experience in:
  • Administration management.
  • Facilities management.
  • Vendor and contract management.
  • Asset and inventory management.
  • Budget management.
  • Team supervision.
3. Demonstrate Leadership
Highlight examples of:
  • Managing administration teams.
  • Improving operational efficiency.
  • Solving administrative challenges.
  • Driving process improvements.
  • Supporting business operations.
4. Showcase Compliance Experience
Explain your experience ensuring compliance with policies, audits, risk management, and regulatory requirements.

Interview Preparation Tips

Prepare to discuss:
  • Administration management.
  • Facilities management.
  • Vendor management.
  • Budget management.
  • Asset management.
  • Risk and compliance.
  • Team leadership.
  • Customer service.

Common Interview Questions

1. Describe your experience managing administration and facilities.
Discuss your responsibilities managing office operations, facilities, vendors, maintenance, assets, and administration teams.
2. How do you manage vendor performance?
Explain that you establish clear service level agreements (SLAs), monitor performance, maintain regular communication, evaluate service quality, and address issues promptly to ensure value for money.
3. How do you prioritize multiple administration requests?
Mention:
  • Assessing urgency and business impact.
  • Planning workloads.
  • Delegating tasks appropriately.
  • Monitoring progress.
  • Communicating with stakeholders.
4. How do you ensure proper asset management?
Explain your approach to:
  • Asset tagging.
  • Inventory control.
  • Regular audits.
  • Accurate record keeping.
  • Timely disposals.
  • Asset utilization monitoring.
5. How have you improved administrative processes in previous roles?
Discuss examples such as:
  • Automating workflows.
  • Improving vendor management.
  • Reducing operational costs.
  • Enhancing reporting.
  • Increasing service efficiency.
  • Strengthening compliance controls.

Prepare Examples About

Be ready to discuss examples of:
  • Managing facilities and office operations.
  • Supervising administration staff.
  • Coordinating vendor contracts.
  • Managing administration budgets.
  • Resolving audit findings.
  • Improving operational processes.
  • Managing inventory and fixed assets.
  • Supporting multiple branch operations.

How to Apply

Interested and qualified candidates should submit the following documents:
  • Application Letter
  • Updated Curriculum Vitae (CV)
  • Copies of Relevant Academic Documents
Combine all documents into one PDF file and email your application to:
Email Subject:
Administration Supervisor
Applications should be addressed to:
Head Human Resource
BRAC Uganda Bank Ltd
Application Deadline: Friday, 7 August 2026
Only shortlisted candidates will be contacted.



About Company

BRAC Uganda

BRAC Uganda

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Send your application to:

recruitment.bracugandabankltd@bracuganda.co.ug

Include CV and cover letter

Use job title as subject

Job Overview

  • Job Type: Full time
  • Experience Level: Intermediate
  • Education Level: Bachelors
  • Vacancies: 1
  • Category: Administration
  • Location: Uganda
  • Application: via Email

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