JOB DESCRIPTION – OPERATIONS AND FINANCE OFFICER

• Prevention, detection, and response to infectious disease threats
• Strengthening national health systems
• Enhancing laboratory and surveillance capacity
• Building Antimicrobial Resistance (AMR) governance systems
• Promoting One Health, gender equity, and social inclusion

• Process vendor payments in line with donor and organisational policies
• Support compliance with financial controls and procedures
• Prepare monthly petty cash reports
• Maintain cashbooks, vouchers, and payment approval documentation
• Perform monthly bank and petty cash reconciliations
• Ensure proper filing and audit readiness of financial records
• Maintain fixed asset registers and updates
• Support daily financial management tasks

• Ensure compliance with Palladium and FCDO policies and SOPs
• Support procurement processes including quotations, vendor selection, and contract administration
• Coordinate logistics for meetings, workshops, and field activities
• Manage participant registration for events and trainings
• Arrange travel for staff and visitors in line with security protocols
• Maintain document management systems (including SharePoint)
• Take meeting minutes and distribute reports
• Support general operational coordination tasks

• Ensure adherence to donor and organisational compliance standards
• Maintain strong internal controls and audit readiness
• Support implementation of security protocols and SOPs
• Assist in improving operational processes where needed

• Strong organisational and time management skills
• High attention to detail
• Strong financial management and reconciliation skills
• Experience in donor-funded environments (FCDO, USAID, UN)
• Procurement and vendor management experience
• Strong analytical and problem-solving abilities
• Excellent communication and interpersonal skills
• Ability to work independently under pressure
• Strong stakeholder coordination skills
• Flexibility and adaptability in fast-paced environments
• Experience with payment systems (e.g., mobile money platforms) is an advantage

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field
• Strong proficiency in MS Excel, Word, and PowerPoint
• Experience with CostPoint system is an added advantage
• Experience working on donor-funded projects (FCDO, USAID, UN) is highly desirable
• Strong understanding of financial reporting and compliance standards