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Yalelo Uganda

Production Administration Assistant

Yalelo Uganda

Uganda Full time Administration
Posted: Jun 18, 2026 10 hours ago Deadline: Jun 29, 2026 5 views

Job Description

 
Yalelo Uganda – Administration Assistant (M1) Job Description
Reports To
Department Manager
Division
Production
Department
Lake Operations, Hatchery & Hardware & Expansion
Grade
M1
Direct Reports
None
Job Overview
The Administration Assistant supports the Aquaculture Production Department by handling key administrative functions that ensure smooth operations across Lake Operations, Hatchery, and Hardware units. The role focuses on record keeping, coordination, logistics support, and assisting HR and procurement processes to improve efficiency and communication within the department.
Key Responsibilities
File & Record Management
  • Organize and maintain departmental files (physical and digital) for easy access
  • Maintain updated records of production activities, maintenance logs, and compliance reports
  • Ensure secure storage and proper archiving of sensitive documents
HR & Staffing Administration
  • File and track staff leave applications, duty rosters, and attendance records
  • Assist in preparing hiring requisitions and tracking staffing needs from department leads
  • Maintain updated staff training, certification, and safety records
Procurement & Requisition Support
  • Prepare and submit purchase requisitions for consumables, tools, and equipment
  • Track requisition approvals and deliveries to ensure timely supply availability
  • Maintain inventory and usage records for office and field consumables
Transport & Logistics Coordination
  • Organize transportation for staff, materials, and equipment to and from sites
  • Maintain transport schedules and ensure efficient allocation of vehicles and boats
  • Support coordination of field allowances, accommodation, and staff welfare needs
Communication & Reporting
  • Draft and circulate internal communications, notices, and meeting minutes
  • Support preparation of weekly and monthly departmental reports
  • Act as a communication link between Production, HR, Finance, Procurement, and other departments
Compliance & Safety Documentation
  • File and track health, safety, and environmental incident reports
  • Maintain updated compliance checklists and certifications
  • Support audit readiness by ensuring all departmental documents are organized and up to date
Qualifications & Experience
  • Bachelor’s degree or Diploma in Business Administration, Office Management, or related field
  • Minimum of 2 years administrative experience (preferably in aquaculture, agriculture, or production environments)
  • Strong organizational and multitasking skills
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Key Competencies
  • Excellent file management and organizational skills
  • Strong interpersonal and communication abilities
  • Ability to prioritize tasks and meet deadlines
  • High level of discretion and professionalism in handling confidential information
  • Flexibility to support both field and office operations
Application Procedure
Send your application, CV, and academic documents as one PDF file to:
careers@yalelo.ug
Clearly state the job title in the email subject line.
Closing Date: 29th June 2026


About Company

Yalelo Uganda

Yalelo Uganda

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Apply via Email

Send your application to:

careers@yalelo.ug

Include CV and cover letter

Use job title as subject

Job Overview

  • Job Type: Full time
  • Experience Level: Intermediate
  • Education Level: Diploma
  • Vacancies: 1
  • Category: Administration
  • Location: Uganda
  • Application: via Email

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