Finance Assistant (Maternity Cover) Job Description

About DanChurchAid (DCA)

Job Purpose

Key Responsibilities

• Record all financial transactions accurately and on a daily basis using approved financial systems.
• Ensure completeness, accuracy, and consistency of financial records.
• Maintain organized physical and electronic filing systems in line with audit requirements.
• Ensure financial documents are properly labelled, securely stored, and easily accessible.
• Support continuous improvement of financial documentation and record management systems.
• Manage petty cash according to organizational procedures.
• Conduct weekly and monthly cash counts with relevant managers.
• Reconcile cash balances and investigate any discrepancies.
• Monitor staff advances and ensure timely accountability.
• Support processing of salaries and field payments.
• Follow up outstanding advances and ensure proper settlement.

Financial Verification and Documentation

• Review payment requests and supporting documents to confirm accuracy and compliance.
• Verify invoices, receipts, approvals, and other financial documentation before processing payments.
• Ensure all financial transactions have complete supporting documentation.
• Maintain accountability and transparency through proper record keeping.
• Submit financial documents and reports within required timelines.

Financial Reporting and Information Sharing

• Support preparation of timely financial and administrative reports.
• Provide accurate financial information to support program planning and decision-making.
• Work closely with program, logistics, and partner teams to ensure effective service delivery.
• Provide guidance on financial procedures and documentation requirements.

Policy Compliance and Internal Controls

• Ensure compliance with DCA financial policies, donor requirements, and operational guidelines.
• Maintain proper segregation of duties and strong internal control systems.
• Monitor financial activities to identify risks and irregularities.
• Report suspected fraud, misuse of funds, or financial risks immediately.
• Support audit preparation and implementation of audit recommendations.

Financial Service Delivery

• Process payments accurately and within approved timelines.
• Ensure proper authorization of all financial transactions.
• Support timely payment of salaries, suppliers, and operational expenses.
• Maintain continuity of financial services supporting program implementation.

Administration and Operations Support

• Provide daily administrative support to office operations.
• Support procurement, logistics, and office management activities.
• Assist in asset tracking and inventory management.
• Support coordination between finance and operational teams.

Coordination with Programme Teams

• Ensure financial processes support program implementation schedules.
• Work with program teams to provide timely financial assistance.
• Support partners with financial procedures and compliance requirements.
• Promote effective collaboration between finance and program departments.

Monitoring and Continuous Improvement

• Monitor performance of financial and administrative services.
• Identify areas for improvement in financial processes.
• Implement improvements based on audit findings and operational feedback.
• Support efficient and accountable financial management practices.

Required Qualifications

• Diploma or Bachelor’s degree in:
  • Accounting
  • Finance
  • Business Administration
  • Economics
  • A related field
• Partial professional qualification in:
  • CPA
  • ACCA
  • Other recognized accounting qualifications
    is an added advantage.

Professional Experience

• Minimum of 2–3 years of relevant experience in finance and/or administration.
• Experience working within an NGO, humanitarian organization, or development sector is highly desirable.
• Experience supporting field-based operations is an added advantage.
• Practical experience using ERP systems such as Maconomy ERP or other accounting systems.

Required Skills and Competencies

• Strong knowledge of accounting procedures and financial controls.
• Proficiency in Microsoft Excel and financial reporting tools.
• Ability to maintain accurate financial records.
• Good understanding of budgeting, reconciliation, and payment processing.

• High level of integrity and accountability.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work under pressure and meet strict deadlines.
• Strong communication and interpersonal skills.
• Ability to work collaboratively within multicultural teams.
• Good problem-solving abilities.

Key Performance Indicators (KPIs)

• Accuracy and completeness of financial records.
• Timely processing of payments and financial transactions.
• Compliance with donor and organizational requirements.
• Proper documentation and filing of financial records.
• Successful completion of reconciliations.
• Quality and timeliness of financial reports.
• Effective support to program and administrative teams.

Contract Details

• Contract Duration: Six (6) Months
• Contract Type: Maternity Cover
• Working Hours: 40 hours per week
• Expected Start Date: 3rd September 2026

Equal Opportunity Statement

How to Apply

• Cover letter / Motivation letter
• Updated CV
• Academic certificates and credentials
• National Identification Card (ID)