Payroll Coordinator – HCS Affiliates Group

Job Summary

About HCS Affiliates Group

Key Responsibilities

• Coordinate the complete payroll processing cycle for outsourced employees.
• Ensure accurate calculation of salaries, allowances, deductions, overtime, commissions, and adjustments.
• Review payroll inputs including attendance, leave records, and employee changes.
• Process monthly payroll and ensure timely payment preparation.
• Maintain payroll accuracy and resolve discrepancies.

• Process statutory deductions and ensure timely submission to relevant authorities.
• Ensure compliance with Ugandan labour laws, payroll regulations, and employment requirements.
• Maintain updated knowledge of statutory changes affecting payroll.
• Support payroll audits and compliance reviews.

• Maintain accurate payroll and employee records.
• Update employee information related to salaries, benefits, deductions, and employment changes.
• Ensure proper documentation for employee onboarding and offboarding processes.
• Maintain confidentiality of employee and payroll information.

• Prepare monthly payroll reports for management review.
• Reconcile payroll variances and investigate discrepancies.
• Prepare payroll journals and financial reports.
• Provide payroll data and reports during audits.

• Respond to employee payroll queries professionally and promptly.
• Provide guidance on salary payments, deductions, allowances, and payroll-related matters.
• Support HR operations and administrative activities.
• Assist with employee onboarding and exit payroll processes.

Minimum Qualifications

• Bachelor's Degree in:
  • Human Resource Management
  • Business Administration
  • Accounting
  • Finance
  • Commerce
  • Related fields

Required Experience

• 2–3 years of experience in payroll administration, HR operations, accounting, or related roles.
• Experience managing payroll processes for multiple employees.
• Knowledge of Ugandan payroll systems and statutory requirements.
• Experience using HRIS and payroll management systems.
• Practical experience with employee records management.

Required Skills & Competencies

• Strong knowledge of payroll administration processes.
• Understanding of Ugandan labour laws and statutory deductions.
• Excellent Microsoft Excel skills.
• Experience with HRIS and payroll software.
• Strong analytical and numerical abilities.
• High attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work under pressure and meet payroll deadlines.
• High level of integrity and confidentiality.
• Ability to handle sensitive employee information professionally.
• 
  

Salary & Market Insight for This Role

• Medical insurance
• Professional development opportunities
• Career growth within HR outsourcing
• Performance-based incentives
• Exposure to diverse organizations and industries

Career Growth Opportunities

• Senior Payroll Officer
• Payroll Manager
• HR Operations Manager
• Compensation & Benefits Specialist
• Human Resource Manager

3 Tips to Increase Your Chances of Selection

How to Apply

• Updated CV
• Relevant academic documents
• Supporting professional credentials

Similar HR & Payroll Jobs in Uganda

• Payroll Officer
• HR Officer
• Human Resource Assistant
• Compensation & Benefits Officer
• HR Administrator
• Payroll Specialist
• HR Operations Officer
• Recruitment Officer
• Employee Relations Officer
• Finance & Payroll Assistant